Travel Coordinator

The Office/Travel Coordinator is responsible for providing a high-level of administrative support of a complex and confidential nature. Support travel needs and maintains an efficient workflow while managing the day-to-day administrative tasks of the Facility Support Center office to ensure the smooth operation of the office.

ESSENTIAL FUNCTIONS

:Travel Coordination

1. :Coordinate appointments, seminars, travel arrangements and business activities as requested by the leadership
2. .Coordinate travel and hotel accommodations for other staff as requested by the leadership
3. .Research and book cost-effective travel options while considering individual preferences and company policies
4. .Provide timely and accurate travel information to employees, including travel documents, directions, and local information
5. .Track and manage travel expenses, ensuring adherence to company policies and budget constraints
6. .Handle travel-related issues providing timely support to employees who are traveling
7. .Assist other members of senior management as requested and approved by the CHRO
8. .Maintain strict confidentiality on all client and foundation matters and refer questionable issues to CHRO
9. .Ensure completion of Big 5 performance management tool by the required deadlines and use of SMART goals to support annual performance compensation review
10. .Perform additional duties as assigned and consistent with the non-exempt functions as defined in this job description

.Office Coordination

1. :Represent the executive office professionally through correspondence, telephone and personal contacts
2. .Proof and edit reports, presentations and other written communication
3. .Maintain all files for the and manage the central filing system for Foundation
4. .Initiate, create and prepare forms, reports, templates and presentations as requested, using MS Excel, Word and Powerpoint
5. .Manage and maintain the office environment, ensuring it is organized and well-stocked along with ordering supplies as needed
6. .Act at the main point of contact for office-related inquiries and requests
7. .Assist with coordinating office events, meetings, and conferences, including room bookings, catering, and audio-visual set up
8. .Assist in onboarding new employees by issuing office access cards

.QUALIFICATIONS FOR THE POSITION

:Skills, Knowledge and Abilities

• :Ability to exercise confidentiality, discretion and judgment
• .Excellent writing and editing skills
• .Excellent organization and communication skills
• .Ability to work with a diverse mix of personalities and career levels
• .Ability to adapt to changing deadlines and priorities
• .Above average knowledge of Microsoft Office, specifically including MS Excel, PowerPoint, Outlook calendar
• .Ability to work with a positive and professional attitude
• .Ability to consistently uphold the Core Principles of Cenikor's Culture with all team members
• :Demonstrate mission of service to our client
• sPositive, respectful communication with both staff and client
• sDemonstrate self-motivation and perseverance to achieve goal
• sRole model appropriate, professional behaviors including appropriate client boundarie
• sWork effectively as part of a team, helping to set up others for succes

sEducation

• :High School Diploma or GED require
• dCollege degree preferred

.Experience

• :Four or more years of office management or related experience require
• dFour or more years of travel arrangement or related experience require
• dPrevious experience the travel arrangements for executive level preferre

dPhysical Requirements

• :Sitting in normal position for extended periods of time
• .Reaching by extending hand(s) or arm(s) in any direction
• .Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• .Communication skills using the spoken word
• .Ability to see within normal parameters
• .Ability to hear within normal range
• .Ability to lift file boxes weighing approximately 20 pounds on top of filing cabinets