Administrative Assistant

About Us

Cement Masons and Plasterers Training Centers of Washington is a state-accredited apprenticeship program serving the construction industry across Washington, Idaho, and Montana. Our program has a long-standing history of training highly skilled professionals in concrete and plastering trades while supporting workforce development, industry partnerships, and emerging technologies. We work closely with contractors, apprentices, and regulatory agencies to ensure high-quality training, compliance, and career advancement opportunities.

Position Overview

The Office Administrative Assistant supports the daily operations of the apprenticeship program and training center. This role provides administrative coordination, recordkeeping, communication with apprentices and contractors, apprenticeship program support, and general office support. The position is intended to grow into an Office Manager role over time as knowledge of the apprenticeship program, administrative systems, regulatory requirements, and office operations develops.

Employment Details

Work Location: 6737 Corson Ave S, Seattle, WA 98108. This position is Based at this location and does not require routine travel to our other training center locations.

Compensation: Starting pay is $36.10 per hour, plus a $23.32 per hour benefit package, for a total compensation package of $59.42 per hour. Annual Wage increases are provided in accordance with the Collective Bargaining Agreement ( CBA )

Core Job Duties

Administrative Support

· Provide general office support including answering phones and emails and greeting visitors.

· Accounting knowledge to support office manager.

· Maintain organized digital and physical filing systems.

· Prepare correspondence, reports, notices, and standard program documents.

· Assist with scheduling meetings, classes, and events.

· Maintain confidentiality of apprentice, employee, contractor, and program records.

Apprenticeship Program Support

· Track and maintain apprentice records including attendance, RSI hours, OJT hours, Work Progress Reports (WPRs), wage progression, and apprentice status.

· Assist with compliance-related documentation and required apprenticeship reporting.

· Maintain accurate program data and assist with apprenticeship databases, reporting systems, and regulatory records.

· Support apprentice onboarding, registration, and coordination.

· Communicate reporting requirements, deadlines, class information, and other program notices.

· Assist with JATC meeting preparation, including agendas, reports, meeting materials, correspondence, and recordkeeping.

Contractor & Stakeholder Coordination

· Serve as a point of contact for contractors, apprentices, partners, and other program stakeholders.

· Distribute program updates, notices, and correspondence.

· Support coordination with regulatory agencies, industry partners, and training partners.

Event & Training Support

· Assist with planning and coordination of apprenticeship classes, journey-level training, seminars, certifications, and events.

· Prepare materials, rosters, and documentation for training sessions.

· Maintain class rosters, training records, certifications, and related documentation.

Office Operations

· Maintain office supplies and coordinate ordering.

· Support bookkeeping tasks and administrative recordkeeping.

· Help maintain an organized, professional, and efficient office environment.

· Assist the Training Director, Office Manager and other staff with administrative projects as needed.

Growth & Advancement

This position is intended to develop into an Office Manager role over time as the employee gains knowledge and experience with the apprenticeship program, administrative systems, regulatory requirements, committee processes, and overall office operations when the current Office Manager retires.

Minimum Qualifications

· 2 years of administrative or office experience.

· Accounting Knowledge.

· Strong organizational, written, and verbal communication skills.

· Proficiency in Microsoft Office and the ability to learn apprenticeship databases, reporting systems, and other program software.

· Ability to manage multiple priorities, meet deadlines, and maintain accurate records.

· Professional, dependable, and able to work effectively with apprentices, contractors, staff, and industry partners.

· Ability to handle confidential and sensitive information appropriately.

Preferred Qualifications

· Bilingual in English and Spanish preferred.

· Experience in workforce development, apprenticeship, education, or the construction industry.

· Familiarity with compliance, reporting, database, or recordkeeping systems.

• · Interest in long-term growth and increased responsibility within the organization.

Pay: $36.10 per hour

Expected hours: 8.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Retirement plan
• Vision insurance

Application Question(s):

• How many years of administrative or office support experience do you have?
• Have you worked in a construction, contracting, or trades office? If yes, briefly describe your responsibilities.
• Which Microsoft Word, Excel, and Outlook tasks have you performed regularly? Please give examples.
• This position requires working onsite in Seattle, Monday - Friday/7:00am - 3:00pm. Are you available for this schedule?
• The pay is $36.10 per hour. Is this range acceptable to you?
• Briefly describe a time you handled several competing office tasks. How did you decide what to do first?

Work Location: In person

Salary : $23 - $59