What are the responsibilities and job description for the General Office Assistant, Code: #131 position at CellTrust Corporation?
General Office Assistant, Code:#131
GENERAL OFFICE ASSISTANT, CODE:#131
General Office Assistant Position Description
The General Office Assistant will perform a wide range of duties including some or all of the following:
Reception
Please attach resume.
GENERAL OFFICE ASSISTANT, CODE:#131
General Office Assistant Position Description
- The position assists and supports clerical efficiency, effective operation and function of the company.
- The role involves performing a range of administrative and financial clerical tasks, duties and back office activities, both basic and complex, responsible to support management and C-Level executives in general business operations of varying levels and tasks, support accountability for facility access security, escorts visitors/clients/vendors in secure areas.
- Must possess a valid driver’s license and have an excellent driving record.
The General Office Assistant will perform a wide range of duties including some or all of the following:
Reception
- Answer/direct general phone and email inquiries using professional and courteous manner.
- Aid in the enforcement of specific security access, such as issuing badge access to vendors/visitors/employees.
- Provide escort to external persons requiring access.
- Greet clients, vendors, suppliers, board members and general visitors in a professional and friendly manner.
- Personal Assistance and support to CEO/COO with errands, calendar, tasks as requested.
- Coordinate overall administrative activities for the company.
- Use computer word processing, spreadsheet and database software to prepare reports, memos and documents.
- Collect, sort and distribute incoming mail, faxes and courier/vendor deliveries.
- Order, receive, stock, and store office supplies, kitchen supplies, and cleaning supplies in appropriate quantity to ensure availability as needed.
- Direct and collaborate Facility Services with contracted suppliers, (cleaning team, maintenance, coffee vendor)
- Provide administrative support to C Level executives, management and vendors in a professional and positive manner.
- Support meetings and events; make travel arrangements, order/delivery/pick-up food and provide personal assistance as needed.
- Manage and direct a wide range of company special projects and events as requested by executive team.
- Other duties as appropriate and requested.
- Prepare and produce reports, memos and accurate documentation.
- Code, process, secure and file financial records according to established process to ensure confidentiality at all times.
- Create and process invoices, accounts payable and receivable, ensuring accuracy, timeliness and precision with payments.
- Identify and report deviations in payments, client credit card activity, billing deficiencies etc. to Controller/CFO for escalated action.
- Prepare accurate and timely bank reconciliations, reports and deposits.
- Secure proper usage of company provided credit card; provide CFO adequate documentation (receipts) and prior approval when necessary for expenditures.
- Other duties as appropriate and requested.
Please attach resume.