Administrative / General Clerk III

Description

The Administrative / General Clerk III plays a key role in supporting the Agency’s mission by delivering comprehensive administrative, clerical, records, and operational assistance across multiple organizational units. This position handles a broad range of unclassified administrative and records-related functions essential to maintaining efficient daily operations. 

• Manage assigned workload accurately and efficiently in alignment with Agency priorities.

• Follow approved records procedures and desktop processes per the Records Policy Manual (RPM) and local SOPs.

• Maintain compliance with Agency policies, manuals, and procedural guidance.

• Participate in Agency-provided training on records systems, SOPs, and policies.

• Identify gaps in guidance and assist in drafting SOPs for Government review.

• Ensure accurate data entry, record integrity, and timely task completion.

• Receive, log, sort, distribute, and prepare unclassified mail and correspondence.

• Deliver mail to designated locations within required timeframes.

• Scan, log, interfile, and route documents per policy.

• Prepare files for transfer, shipment, storage, or retirement.

• Enter, update, and track files in Agency record systems.

• Create, maintain, consolidate, and store physical and electronic files.

• Conduct routine file audits, reconciliations, and missing file searches.

• Support record retention, disposition, and inventory reporting.

• Assist with mobile audit teams and records projects as assigned.

• Assist with expenditure tracking and spend plan updates.

• Support payroll and general expense analysis.

• Assist with budget execution tracking and documentation.

• Support annual and periodic budget planning activities.

• Track mandatory training requirements and completion status.

• Assist with training requests, registrations, and funding documentation.

• Maintain training records, reports, and tracking tools.

• Support development of training resources and documentation.

• Assist with equipment inventories and accountability.

• Maintain and update equipment hand receipts and asset tracking systems.

• Support audits and reporting related to issued equipment.

• Assist with TDY and overseas rotation planning.

• Track staff rotation schedules and logistical requirements.

• Support cost, execution, and budget analysis for international assignments.

Requirements

• U.S. citizenship
• High school diploma or equivalent (GED)
• 3-5 years of relevant administrative experience
• Ability to successfully complete corporate background investigation to include credit and criminal check
• Ability to obtain and maintain a Federal Government suitability determination/clearance

Additional Knowledge, Skills and Abilities: 

• Strong organizational skills with exceptional attention to detail.
• Ability to manage high volumes of mail, files, and administrative tasks with accuracy and efficiency.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint, Teams) and Adobe Acrobat.
• Ability to learn and effectively use government systems, databases, and digital record platforms.
• Clear and professional written and verbal communication skills, with the ability to read, write, understand, in English.
• Ability to follow detailed written and oral instructions and complete tasks to  standard.
• Capable of performing repetitive tasks independently while maintaining consistency and quality.
• Strong analytical and problem-solving abilities.
• Ability  to manage multiple tasks, prioritize effectively, and collaborate well with others.
• Demonstrated  ability to work both independently and as part of a team in a deadline-driven environment.
• Skilled in organizing work, establishing priorities, and maintaining accuracy under strict timelines.

Physical Demands:

While performing the duties of this job, you may occasionally be required to stand; walk; sit; lift up to 20 lbs.; bend; reach; carry; stoop; kneel; use hands and fingers to handle, or feel objects, tools or controls; use fingers and hands to type or write; speak; or hear. Specific vision abilities may be required to perform this job, which may include close vision, distance vision, color vision, peripheral vision, depth perception, or the ability to adjust focus.

Work Location: In person (onsite) 

DTSV is an Equal Employment Opportunity employer - All qualified applicants/employees will receive consideration for employment without regard to that individual’s age, race, color, religion or creed, national origin or ancestry, sex (including pregnancy), sexual orientation, gender, national orientation, disability, veteran status, genetic information, ethnicity, citizenship, or any other characteristic protected by law.