What are the responsibilities and job description for the Administrative Associate position at Ceisler Media & Issue Advocacy?
TO APPLY: SEND RESUME AND COVER LETTER TO CAREERS at CEISLERMEDIA.COM
About Ceisler Media & Issue Advocacy
Ceisler Media & Issue Advocacy (CMIA) is one of Pennsylvania’s leading public relations and strategic communications firms, with offices in Philadelphia, Harrisburg, Pittsburgh, and the Lehigh Valley. We help clients build awareness, shape public opinion, and strengthen their reputations through thoughtful, high-impact communication strategies.
Position Summary
Ceisler Media, a public relations and issue advocacy firm with offices in Philadelphia, Harrisburg and Pittsburgh, PA, is seeking a professional individual with an outgoing personality and administrative know-how who excels in a dynamic and challenging environment.
Key Responsibilities
- Maintain and coordinate calendars for Principal/Founder, Chief Operating Officer and other executive team members as needed;
- Track employee timesheets by entering data into QuickBooks and preparing quarterly lobbying reports;
- Assist with any general administrative needs, including mailings, document preparation, data entry, invoice processing, expense reports and tracking monthly expenses;
- Coordinate employee onboarding with Finance & Administration Manager
· Serves as main point of contact for physical facilities of all three office locations (Philadelphia,Harrisburg, Pittsburgh)
- Manage all office supply needs by keeping an inventory all general office supplies, as well as kitchen/grocery
- Handle all incoming calls to the main company number as well as greeting and directing all visitors, vendors, clients, etc.;
- Coordinate all travel arrangements for staff members;
- Maintain company phone list, stationery needs, and any additional support needed by Operations/Administrative team;
- Prepare and distribute incoming/outgoing mail including FedEx and other shipments;
- Provide direct support to Chief Operating Officer and Finance & Administration Manager on any additional activities required to support business activities;
- Help organize firmwide events, including but not limited to annual staff retreat;
- Other duties may be assigned as needed and/or required.
Qualifications
- Bachelor’s degree preferred
- Minimum of 2-4 years office administration or hospitality experience
- Ability to work independently, as well as part of a team
- Conscientious, motivated, self-directed, and proactive with a willingness to take on additional projects
- Professional attitude and appearance
- Strong computer skills: Office 365 - Microsoft Office Suite, QuickBooks Pro, Salesforce
TO APPLY: SEND RESUME AND COVER LETTER TO CAREERS at CEISLERMEDIA.COM