Payroll Specialist

Primary Objective

Under general direction from the CFO, the payroll administrator is responsible for all tasks necessary to accomplish the organization’s multi-state payroll processing objectives with a high degree of confidentiality. This position requires extreme detail orientation with significant knowledge of payroll administration, including state and federal regulations. This position processes all payroll-related time entry, tax deposits, reports, benefit deductions, W2s and audit document requests. This position also supports the Purchasing and Accounting functions when payroll activities are completed.

Essential Functions

• Prepare and process bi-weekly payroll for multiple states using UKG Payroll software.
• Resolve payroll discrepancies and irregularities.
• Assist in reconciling payroll to general ledger.
• Prepare payroll journal entries.
• Responsible for payroll systems maintenance.
• Maintain employee leave balances, and garnishments.
• Review quarterly payroll tax reports for federal and multiple states.
• Comply with local, state and federal payroll regulations and respond to questions and special requests from regulatory agencies.
• Research laws and regulations regarding taxes and payroll withholding procedures.
• Maintain and administer 401k plan to include contributions and disbursements.
• Prepare and oversee the preparation of documents of payroll activities and issues; meeting compliance requirements and providing audit references.
• Reconcile account balances to maintain accurate account balances and complying with related policies, practices and/or regulations.
• Research discrepancies of payroll information and/or documentation (e.g., time sheets, leave time, etc.) for the purpose of ensuring accuracy and adherence to procedures prior to processing.
• Compile data from a wide variety of sources and create customized reports for Senior Management.
• Communicate with a variety of internal and external parties (city/state/federal agencies, etc.) for the purpose of ensuring accurate processing of payroll deductions/garnishments.
• Performs other related duties as required and assigned including processing purchasing and accounting invoices among other duties. This would be during times payroll activities are complete and time permits.
• Ability to meet the physical and mental demands of the position.
• The ability to work on-site.
• Predictable, reliable, and prompt attendance.

Skills and Abilities

Demonstrate strong knowledge of payroll processes. Require analytical skills and problem-solving skills regarding payroll to ensure accurate information. Advance knowledge in payroll software programs. The requirements listed are representative of the knowledge, skill, and/or ability required. Ability to excel in a deadline-oriented setting.

Competencies

• Payroll Knowledge
• Attention to Detail
• Critical Thinking
• Complex Problem Solving
• Initiative
• Professionalism

Training Period

Training period is typically 3 - 6 months. Candidate will know the mechanics of the job but will need to learn the specifics as it applies to our company.

Accountability

This position helps to achieve this mission by providing accurate payroll checks to our employees and provide information to the CEO, CFO and management team members so that they may make informed fiscal decisions for the entire organization.

Education

Bachelor’s degree preferred. Experience 3-7 years of experience in payroll processing. Experience administrating and working in an HRIS system, UKG Pro a plus.

Healthcare industry experience is preferred but not required.

Certificates, Licenses, Registrations

Payroll certification preferred.

Work Environment

The work environment characteristics described are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position Type and Expected Hours of Work

Salaried exempt; full-time. Monday through Friday. This position will work onsite at out administrative offices.

Physical and Mental Requirements

The physical and mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear. While performing the duties of this job, the employee may be required to sit in front of a computer for long hours, type, and repetitively click a mouse.

Mental Demands: Employee will need to have the ability to problem solve, work under pressure, thrive in a fast paced environment, use discretion and sensitivity, and work alone for long stretches of time.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. In addition to those essential functions identified above, individuals in this position are also responsible for performing other duties or tasks that may be assigned. Our company retains the discretion to add or change the essential job functions of this position at any time without notice.

A Typical Day in the Position

A typical day is providing information and answering employee questions about payroll related matters. Managing and reviewing electronic timecards for errors. Coordinating with HR to ensure correct employee data. Computing wages and ensuring employees are paid correctly and on time during processing day. Updating the payroll folder with items to be processed. Maintain PTO balances and run reports for managers upon request. Process off cycle check when required. Review and approve employee changes made through the UGK employee portal. Working from a shared inbox to ensure all emails are answered in a timely manner. When Payroll is complete we expect this person to assist other departments.

Equal Employment Opportunity Statement

 The Company bases all applicant and employee employment decisions without regard to race, creed, color, religion, age, gender identity or expression, sexual orientation, pregnancy, genetic information, national origin, sex, uniform service, veteran status, protected disability, and any other category protected under federal or state law. This policy of equal employment opportunity applies to all policies and procedures relating to employment including, but not limited to recruitment, placement, employee training and development, promotion, benefits, compensation, leaves of absence, position elimination, layoff, recall, termination, and all other terms and conditions of employment. The Company opposes racial injustice and racial inequality. We strive to provide a diverse workplace wherever employee’s background and experiences are important and bring value to us as an organization. Employees should bring any violations of this policy to the attention of Human Resources. 

 The South Carolina Pregnancy Accommodation Act protects individuals from employment discrimination for medical needs arising from pregnancy, childbirth or related medical conditions. The Act, which amended the South Carolina Human Affairs Law, also requires that employers provide reasonable accommodations for medical needs arising from pregnancy, childbirth or related medical conditions.  Should you have any questions, please contact Human Resources. 

 Accessibility Accommodation Statement

Charlotte Eye, Ear, Nose and Throat Associates is committed to complying with all applicable provisions of the Americans with Disabilities Act, as amended (“ADA”), and applicable state and local laws. It is the Company’s policy not to discriminate against any qualified employee or applicant with regard to any terms or conditions of employment on the basis of such an individual’s disability. If you are an applicant and need a reasonable accommodation when applying for job opportunities within the Company or request a reasonable accommodation to utilize the Company’s online employment application, please contact hr@ceenta.com.