What are the responsibilities and job description for the Counselor Secretary - 11 months - Washington High School position at Cedar Rapids Community School District?
This position will not start until the 2025-2026 school year.
PRINCIPAL DUTIES
Serve as the receptionist and supervise students who are waiting for appointments in the counseling office.
Use computerized student management system-Infinite Campus (input master schedule, update records, etc.)
Initiate and complete procedures on all student schedule changes, entries, and transfers.
Maintain accurate enrollment records, perm cards and cumulative files.
Handle all correspondence.
Distribute passes for Counselors.
Approve E-Registration updates.
Assign lockers and enter data into Infinite Campus
Work with Transportation regarding changes, additions or deletion of student bus routes.
Maintain Open-Enrollment, Permit and Magnet Continuation book/records
Permanently store grades and organize report cards mailings and all organization leading up to the mailing.
Work with feeder schools for sixth grade orientations in spring and high schools in the fall.
Record and update student test scores in appropriate file.
Other duties as may be assigned.
CLASSIFICATION
Secretarial-Clerical Group E
Eight (8) hours per day
Eleven (11) months.
EMPLOYMENT
2025-2026 School Year
PREPARATION, EXPERIENCE, SKILLS
Successful experience in responsible secretarial position.
Knowledge in the operation of and experience on the DELL computers with
Microsoft Office Tools and Infinite Campus data base for student recordkeeping.
Ability to work under pressure with frequent interruptions.
Ability to work with staff, students, and public.
Willingness to accept responsibility.
Good oral and written communication skills.
Enjoy working with young people.
Able and willing to work with students in crisis situations.
Capable of representing the school and district in a professional manner, which includes but is not limited to confidentiality, communication skills, dress, and additional training.
Ability to organize, prioritize, and initiate responsibility.
Successful experience relating to adults in crisis situations.
Knowledge of general office procedures.
ESSENTIAL FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.
WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will usually work in indoor temperatures.
The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.
The Cedar Rapids Community School District is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.
Apply on line or contact the Work Force Development, 4444 First Avenue NE, Suite #436, Cedar Rapids, IA 52402
Salary and Benefit
Salary: Hourly
Benefit: All district benefits in accordance with work agreement.
Salary Range: $18.14 per hour minimum
PRINCIPAL DUTIES
Serve as the receptionist and supervise students who are waiting for appointments in the counseling office.
Use computerized student management system-Infinite Campus (input master schedule, update records, etc.)
Initiate and complete procedures on all student schedule changes, entries, and transfers.
Maintain accurate enrollment records, perm cards and cumulative files.
Handle all correspondence.
Distribute passes for Counselors.
Approve E-Registration updates.
Assign lockers and enter data into Infinite Campus
Work with Transportation regarding changes, additions or deletion of student bus routes.
Maintain Open-Enrollment, Permit and Magnet Continuation book/records
Permanently store grades and organize report cards mailings and all organization leading up to the mailing.
Work with feeder schools for sixth grade orientations in spring and high schools in the fall.
Record and update student test scores in appropriate file.
Other duties as may be assigned.
CLASSIFICATION
Secretarial-Clerical Group E
Eight (8) hours per day
Eleven (11) months.
EMPLOYMENT
2025-2026 School Year
PREPARATION, EXPERIENCE, SKILLS
Successful experience in responsible secretarial position.
Knowledge in the operation of and experience on the DELL computers with
Microsoft Office Tools and Infinite Campus data base for student recordkeeping.
Ability to work under pressure with frequent interruptions.
Ability to work with staff, students, and public.
Willingness to accept responsibility.
Good oral and written communication skills.
Enjoy working with young people.
Able and willing to work with students in crisis situations.
Capable of representing the school and district in a professional manner, which includes but is not limited to confidentiality, communication skills, dress, and additional training.
Ability to organize, prioritize, and initiate responsibility.
Successful experience relating to adults in crisis situations.
Knowledge of general office procedures.
ESSENTIAL FUNCTIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.
WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will usually work in indoor temperatures.
The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.
The Cedar Rapids Community School District is an Equal Opportunity Employer. The district does not discriminate on the basis of race, creed, color, gender, national origin, religion, age, marital status, sexual orientation, veteran status, or disability.
Apply on line or contact the Work Force Development, 4444 First Avenue NE, Suite #436, Cedar Rapids, IA 52402
Salary and Benefit
Salary: Hourly
Benefit: All district benefits in accordance with work agreement.
Salary Range: $18.14 per hour minimum