What are the responsibilities and job description for the Ministry Partner position at Cedar Mill Bible Church?
Job Title: Ministry Partner
Employment Type: Non-Exempt, Part-Time (approximately 25 hours per week, including Sundays)
Works With: The Pastor of Global & Local Outreach and Hospitality; the Pastor of Women and Groups; and the Pastor of Families and Young Adults.
Position Summary:
Cedar Mill Bible Church is rooted in Christ. We’re committed to becoming like Jesus and making Him known. We’re a growing church with deep roots, where multiple generations worship and serve together with real unity.
The Ministry Partner comes alongside three pastors to help push their ministries forward. This highly relational and organized individual provides administrative and logistical support across global and local outreach, hospitality, women’s ministry, groups, family ministry, and young adults—catching the details for events and meetings, helping each pastor stay organized and on top of ministry plans, and providing hands-on help at events as needed. The role ensures events are well-run, communication flows smoothly, and people feel welcomed and cared for. This position requires flexibility, a servant-hearted attitude, strong attention to detail, and the ability to thrive in both behind-the-scenes work and face-to-face interactions while working collaboratively with staff and volunteers.
Key Responsibilities:
Administrative & Organizational Support
- Monitors and manages ministry-related email accounts and calendars for supported pastors, providing consistent administrative assistance, including scheduling and data entry
- Attends ministry meetings to capture details, decisions, and action items, and helps ensure follow-through
Event Planning & Support
- Assists with planning, logistics, registration, and execution of ministry events and seasonal gatherings across the supported ministries
- Prepares event resources such as name tags, printed materials, sign-up forms, and check-in lists
- Coordinates room reservations, setup needs, food and catering, and supply orders for events and meetings
- Provides on-site support during events and Sunday gatherings
Communication & Follow-Up
- Drafts and sends ministry communications, announcements, and reminders on behalf of supported pastors
- Ensures follow-up processes are completed after events (e.g., thank-you emails, connection card processing, participant surveys)
- Collaborates with pastors to assist with volunteer scheduling, communication, and engagement
- Communicates and coordinates with other church staff and teams to ensure ministry needs are aligned and supported
Additional Responsibilities
- Adapts to the seasonal rhythms of church life, offering help across ministries during high-demand times
- Handles sensitive information with discretion, maturity, and confidentiality
- Completes other tasks, projects, and duties as requested
- Regularly participates in the life of Cedar Mill Bible Church
Qualifications:
- Affirms the church’s Statement of Faith and lives in alignment with its Seven Distinctives
- Strong interpersonal skills and a heart for people—relates well to individuals of all ages and backgrounds
- Highly organized and detail-oriented, with experience managing calendars, communication, and events
- Proficiency with Microsoft Office (especially Outlook, Word, and Excel); willingness to learn other ministry tools as needed (e.g., Church Community Builder (CCB), Planning Center, ProPresenter)
- Comfortable multitasking and adjusting plans in a dynamic church environment
- Trustworthy, flexible, and team-oriented—with a readiness to serve wherever needed
Spiritual Character:
The Ministry Partner is a mature and growing follower of Jesus Christ who views behind-the-scenes service as a meaningful part of ministry. We are looking for a person of evident integrity, humility, and discretion who demonstrates a servant’s heart in coming alongside pastors, staff, and volunteers; handles sensitive and pastoral information with trustworthiness; and supports the mission, vision, and values of Cedar Mill Bible Church through both their work and their personal walk of faith.