Office Manager / Receptionist

Job Summary
We are seeking a highly organized and professional Office Manager / Receptionist to oversee daily office operations and serve as the first point of contact for clients and visitors. The ideal candidate will possess strong administrative, communication, and organizational skills, with experience in office management, human resources, and bookkeeping. This role requires multitasking abilities, attention to detail, and the capacity to manage various administrative functions efficiently to support a dynamic office environment.

Duties

• Greet visitors and manage front desk responsibilities with excellent phone etiquette using multi-line phone systems
• Manage calendar scheduling, appointments, and meeting arrangements for staff and executives
• Oversee vendor management, including communication and coordination with suppliers and service providers
• Handle bookkeeping tasks using QuickBooks, including invoicing, billing, and expense tracking
• Assist with payroll processing and human resources functions such as onboarding, training & development, and employee record keeping
• Support event planning activities for company functions or client meetings
• Supervise administrative staff or team members as needed to ensure smooth office operations
• Maintain filing systems, records management, and document organization in both physical and digital formats
• Manage office supplies inventory and coordinate procurement efforts to ensure operational efficiency
• Oversee office budget management and assist with financial reporting as required
• Perform general clerical tasks including data entry, correspondence handling, and document preparation

Requirements

• Proven experience in office management or administrative roles within an office environment; medical office management experience is a plus
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting
• Excellent communication skills—both verbal and written—with professional phone etiquette
• Proficiency in QuickBooks, calendar management software, and multi-line phone systems
• Experience supervising staff or teams; background in human resources or team management is desirable
• Knowledge of bookkeeping, payroll processing, vendor management, budgeting, and filing procedures
• Ability to handle confidential information discreetly and maintain professionalism at all times
• Demonstrated ability to plan events and coordinate logistics efficiently
• Strong problem-solving skills with attention to detail and accuracy in all tasks
• Flexibility to adapt to changing priorities while maintaining a high level of service excellence

Job Type: Full-time

Pay: $13.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person

Salary : $13 - $20