Position Summary

This position provides detailed administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying, and reconciling invoices per established policies and procedures in an efficient, timely and accurate manner. In this role, you will be responsible for the AP process including AP data entry, reconciling vendor statements, timely vendor communications, and provide accounting administrative support to our senior accounting team.

Essential Duties and Responsibilities

• Performs a wide variety of technical, administrative, and office support duties in support of the Companys Accounting Department.

• Match purchase orders to invoices and enter invoices into computer.

• Reconcile processed work by verifying entries and comparing system reports to balances.

• Charge expenses to correct accounts and cost centers by analyzing invoice/expense reports and recording entries.

• Creates purchase orders as requested by the operations team.

• Pay vendors by monitoring discount opportunities, verifying federal id numbers, resolving purchase order, contract, invoice or payment discrepancies and documentation; insuring credit is received for outstanding memos.

• Maintain accounting ledgers by verifying and posting account transactions.

• Manages vendor information; contacts vendors to request and update information, verify vendor accounts by reconciling monthly statements.

• Report sales taxes by calculation requirements on paid invoices.

• Provide accurate and effective document preparation and records management relative to the AP function in accordance with records retention policies and procedures.

• Protect CECs value by keeping information confidential.

• Creates and processes lien notices and lien waivers.

• Supports collection activities.

• Conducts statement reconciliation; research, tracks, and restores accounting or documentation problems and discrepancies.

• Assists or prepares correspondence.

• Files and pulls invoices and statements as needed.

• Backup front desk as needed.

• Performs other related duties as assigned to ensure efficient and effective completion of tasks and projects.

Education and Experience

• High school diploma or equivalent; Associates Degree or equivalent from a two-year college or technical school preferred.

• 1-3 years accounts payable

• Knowledge of ComputerEase and P-Vault preferred.

Skills, Knowledge and Abilities

• Computer competency and efficiency, including intermediate Excel skills and proficiency in Outlook.

• High degree of accuracy, attention to detail and confidentiality.

• Excellent data entry skills.

• Excellent analytical, problem solving and decision-making skills.

• Effective organizational, stress and time management skills.

• Ability to prioritize and plan effectively to complete tasks in a relatively fast-paced environment.

• Flexible and adaptable; ability to work in a team environment and initiative to work alone.

Work Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Requires mobility within an office environment.

2. Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone.

3. Prolonged periods sitting at a desk and working on a computer.

4. The employee may be required to walk; reach with hands and arms; and bend.

5. May be required to stoop, kneel, and crouch. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

6. Possess good hearing, normal or corrected.

CEC Companies is an Equal Opportunity Employer. We are committed to attracting and retaining the best-qualified individuals, regardless of race, color, religion, national origin, gender, age, disability, veteran status, or any other status protected under federal, state, or local law. All qualified applicants are encouraged to apply.