What are the responsibilities and job description for the Project Coordinator position at CE Fast LLC (Fast Signs)?
At FASTSIGNS® of Grand Rapids, MI, we partner with our clients to create signage and graphics that are accurate and consistent with the brand that they have worked so hard to develop. Whether a client is bringing that brand to a new location, to a tradeshow, to a fleet of vehicles, or to showrooms around the world - FastSigns can consult, design, produce, and install based on your budget and timing.
Project Coordinator (Entry-Level)
The Project Coordinator supports the successful delivery of signage projects by assisting with coordination, communication, and administrative tasks throughout the project lifecycle. This is an excellent opportunity for someone early in their career who is organized, detail-oriented, and interested in learning project coordination within a fast-paced, team-focused environment.
Working closely with sales, design, production, and installation teams, the Project Coordinator helps keep projects on track by supporting schedules, documentation, and communication. This role will gain hands-on experience in signage projects while developing skills in project coordination, client communication, and operations.
This position is in office in Grand Rapids, MI 49412
Key Responsibilities
Project Support & Coordination
- Assist with the coordination of signage projects from start to finish
- Help track project timelines, schedules, and key milestones
- Support preparation and updates of quotes, proofs, and project documentation
- Maintain organized project files and ensure information is up to date
- Learn and support zoning research and permit application processes
Team Support
- Assist in scheduling and coordinating project kickoff meetings
- Communicate updates between internal teams (sales, design, production, installation)
- Help coordinate with vendors and subcontractors for materials and services
- Support installation scheduling and logistics
Client Support
- Respond to basic client inquiries and route questions to appropriate team members
- Provide status updates as directed by project leads
- Help ensure a positive client experience through timely and professional communication
Quality & Administrative Support
- Assist in checking project details for accuracy and completeness
- Support receiving and inventory checks to confirm materials are correct and undamaged
- Help identify potential issues and escalate them to the appropriate team member
- Participate in team meetings and contribute to process improvements
Qualifications
- Strong organizational skills and attention to detail
- Willingness to learn and take direction in a team environment
- Good communication skills, both written and verbal
- Basic computer skills (Microsoft Office or similar)
- Ability to manage multiple tasks and stay organized in a fast-paced environment
- Positive attitude and strong work ethic
Education / Experience / Other Requirements
- High school diploma or equivalent, required
- Associate degree or coursework in business, communications, or related field, preferred
- 0–2 years of experience in an administrative, customer service, or support role
- Interest in project coordination, operations, or the signage/printing industry
- Valid driver’s license preferred