Program Assistant

Description

Employment Type: Full-time| Exemption Status: Non-Exempt

Hourly Rate: $25.36 (equivalent to $52,748.80 annually)

Purpose Of Role

As a Program Assistant, you will perform a wide variety of clerical, administrative, and/or casework duties to support program operations. The Program Assistant may receive on-the-job training in the basic skills required for an entry level position and/or may have acquired skills at a minimum level of proficiency. Performs routine, or repetitive support functions of the program.

Who We’re Looking For

We are looking for someone who:

• Has a willingness to learn and ability to understand and follow oral and written directions.
• Is capable of using office equipment such as copy machines, fax machines, scanners, postal meters, folding and binding machines, and file cabinets in a safe and efficient manner.
• Has basic knowledge and use of Adobe, Excel, Microsoft Office, Microsoft Outlook and Zoom.
• Can provide prompt, efficient, and responsive service; and communicate and treat all individuals with dignity and respect, responding in a cooperative, solution-oriented manner.
• Can maintain professional relationships and avoid conflicts of interest.
• Understands and respects diversity in the workplace/community, showing consideration by communicating tactfully and sensitively at all times.
  
  

Essential Duties And Responsibilities

• Operates office equipment including copiers, fax machines, postal meters, and machines, scanners and calculators.
• Maintains filing system according to established policies and procedures.
• Responsible for mail processing, which includes picking up, sorting, prioritizing, and routing incoming mail to the appropriate person, preparing outgoing mail and dropping off.
• Participate in one-site and off-site learning opportunities such as workshops, conferences, staff meetings and trainings Zoom.
  
  

Position Requirements

• High school diploma; any education, training and/or experience that demonstrate possession of the knowledge, skills and abilities listed above.
• Must have willingness to learn and ability to understand and follow oral and written directions.
• Ability to use copy, fax, scanners, postal meters, folding and binding machines, and file cabinets in a safe and efficient manner.
• Ability to provide prompt, efficient, and responsive service; and to communicate and treat all individuals with dignity and respect, responding in a cooperative, solution-oriented manner.
• Must be able to maintain professional relationships and avoid conflicts of interest. Ability to understand and respect diversity in the workplace/community, showing consideration by communicating tactfully and sensitively at all times.
  
  

Work Schedule: Full-time, Monday—Friday, 40 hours per week, 8:30 AM to 5:00 PM.