What are the responsibilities and job description for the FBH Executive System Admin Manager position at CCSWW?
Overview
Are you an organized powerhouse with a passion for keeping things running seamlessly? Do you thrive in fast-paced, dynamic environments with a passion for service? We want YOU to be the heartbeat of our executive team!
How YOU can make a difference
The Family Behavioral Health (FBH) Executive System Administrative Manager supports a vibrant leadership team that guides the work of innovative behavioral health service delivery, providing services to more than 7,500 children, youth and families each year. The ideal candidate for this role knows that this position goes beyond administrative support, emphasizing strategic coordination, project management, and executive effectiveness. Creativity and innovation are key skillsets that this candidate uses to improve workflows, help executives work smarter, and generate ideas for improvement across the system. You are always adapting and anticipating the needs of executive leaders who have different working styles and trends.
To be considered for this position, applicants should submit a Cover Letter and Resume to Kim Williams, Vice President of Human Resources (kimw@ccsww.org).
In your cover letter, prepare a one-page cover letter that describes your experience, and how you have previously demonstrated the qualities of the ideal candidate we have described. All submissions must be received by Friday, April 24, 2026.
Click below to see the full job description:
FBH Executive System Administrative Manager - Job Description
Benefits & Compensation
Salary: $99, 750.14 per year (D.O.E.) with a competitive benefits package:
- Medical, Dental, Vision, Life Insurance and Long-Term Disability
- Health Savings Account (HSA) and Flexible Spending Account (FSA)
- Generous paid time off (PTO), paid sick time, 15 days of paid vacations
- 12 days of paid holidays, plus one (1) personal holiday
- CCS/AHA 403(b) Employee Savings Plan
- Employee Assistance Program (EAP)
Responsibilities
- Manage daily operations, prioritizing, and streamlining the FBH executive office workflow to meet tight deadlines.
- Handlling sensitive information, drafting, proofreading, and editing complex documents (reports, presentations, financial packages). Acting as a primary contract for, and communicating with, states agencies (HCA, DOH), funding/regulatory bodies (MCOs, ASOs), and legislators.
- Coordinating schedules, travel, and logistics for the FBH leadership team, ensuring efficient use of working hours.
- Supports the fiscal health of FBH by conducting expense reconciliations, keeping up with online financial recording with accuracy and timeliness, collaborating with the accounting team to ensure adequate fund balance.
- Assisting with urgent, complex projects, and providing proactive, independent problem-solving.
- Coordinates with the CCSWW Communications Director to update FBH website content and drafting updates.
- Coordinating logistics, venues, agendas for FBH leadership events.
- Ability to work independently with iniative and curiosity in a fast-paced environment.
Qualifications
Holds a Bachelor's degree in Business Administration, Communications, or related field, OR 8 years of progressive executive-level administrative experience
- Advanced skills in Office 365 (Outlook, Teams, SharePoint, Power BI, CoPilot) with a focus on adopting new technology and automated solutions.
- Excellent interpersonal skills, high attention to detail, strong confidentiality, and adaptive communication abilities.
- Must have a reliable transportation, current valid driver's license and auto insurance with clean driving record.
- Support and uphold the mission, beliefs, and values of CCS.
To be considered for this position, applicants should submit a Cover Letter and Resume to Kim Williams, Vice President of Human Resources (kimw@ccsww.org).
In your cover letter, prepare a one-page cover letter that describes your experience, and how you have previously demonstrated the qualities of the ideal candidate we have described. All submissions must be received by Friday, April 24, 2026.
Click below to see the full job description:
FBH Executive System Administrative Manager - Job Description
Note to Internal Candidates: HR reviews internal compensation and determines any increase based on their experience and also agency internal equity factors. Please let us know if you need special accommodations to apply or interview for this position.
Catholic Community Services is an Equal Opportunity Employer. Visit www.ccsww.org to learn more.