What are the responsibilities and job description for the Administrative Assistant III - Traffic position at CCSAO?
Job Title: Administrative Assistant III (#453)
Reports to: Office Manager
Level: Entry/Union/Full-Time
Salary: $54,920
Grade/Step: 13
Location: 50 W Washington, 27th Floor
Bureau: Administrative Services
Division/Unit: Traffic
Application deadline: June 10, 2026
Primary Functions: Provide administrative support to the Assistant States Attorneys assigned to the Traffic Unit.
Working Environment: Hours: Monday Friday 8:30 a.m. to 4:30 p.m.
Physical Requirements:
Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.
Duties and Responsibilities:
Qualifications:
- Type and prepare subpoenas, motions, answers, and other correspondence as required
- Pick-up and drop-off daily court call sheets, DUI reports and mail from the Daley Center Clerks Office and the Chicago Police Department
- Create DUI files using various programs to retrieve driver abstract, arrest photo, rap sheet, arrest report and criminal backgrounds, etc.
- Answer reception switchboard
- Copy disks
- Filing (requires reaching and bending)
- Retrieve certified abstracts for Divisions within SAO and agencies outside of SAO
- Copying, faxing, emailing, and scanning documents
- Maintain confidentiality of information and systems
- Interact with States Attorneys Office employees and personnel of outside agencies
- Perform additional duties and responsibilities as needed or required
Required:
- The candidate must have excellent verbal and written communication skills.
- The candidate must have excellent organizational skills, and can multi-task
- Proficiency in Microsoft Office applications
Preferred:
- Working knowledge of CRIMES, NICE, SharePoint, and Secretary of State.
- Typing speed of 50 wpm
Equal Employment Opportunity
EEO Message: The Cook County States Attorneys Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.