What are the responsibilities and job description for the Associate Director, Contracts position at CCS Fundraising?
TITLE: Associate Director, Contracts
LOCATION: Chicago, IL
REPORTS TO: Corporate Counsel
DEPARTMENT: Corporate
TYPE: Full Time, Hybrid (one to two days in-office), with occasional travel to other CCS offices as requested
LOCATION: Chicago, IL
REPORTS TO: Corporate Counsel
DEPARTMENT: Corporate
TYPE: Full Time, Hybrid (one to two days in-office), with occasional travel to other CCS offices as requested
CCS is unable to sponsor work visas for this position, including H-1B. Candidates must be authorized to work in the U.S. without current or future visa sponsorship.
WHO WE ARE
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s greatest organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact.
CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.
UNDERSTANDING THE ROLE
We are seeking a reliable, resourceful, and detail-oriented Associate Director, Contracts. The Associate Director, Contracts manages the development, review, and execution of client contracts primarily in the Central region. Serving as a liaison between regional teams and Corporate Legal and Finance, this role ensures accurate and efficient processing of agreements from draft to execution.
The Associate Director, Contracts brings a range of skills to support the internal operations of an organization or a team, perhaps coming from a paralegal, executive assistant, operations coordinator, or a similarly focused position. The Associate Director, Contracts appreciates the need to be highly organized, detail-oriented, and able to work under tight deadlines, especially when it comes to supporting the drafting, reviewing, and maintaining of contracts/professional service agreements. Overall, the Associate Director, Contracts recognizes the impact that high-performing systems and seamless operational workflows can have on a company’s ability to manage and grow their business.
The successful candidate will enjoy working on a small supportive team of five within a larger corporate structure and will take pride in a job well done. This is an excellent opportunity to build a career in a mission-driven, growing company with competitive compensation and benefits.
RESPONSIBILITIES
Contract Preparation, Management & Execution (approximately 75%)
- Draft, review, and process professional service agreements and amendments in coordination with executives and Corporate Legal.
- Maintain regular and frequent communication with clients and selling executives throughout the contract negotiation process to ensure contracts are executed in a timely fashion.
- Communicate clearly with selling executives to provide status updates and clarify requirements or next steps.
- Manage routing and signature processes via DocuSign or Adobe Sign, ensuring timely completion and documentation.
- Maintain accurate and organized records of all contracts, extensions, and supporting documents within applicable internal systems.
- Monitor status and follow up on outstanding approvals, signatures, and executions.
- Assist with vendor forms, registrations, and supporting materials as required by clients.
- Lead ad-hoc negotiation with clients as requested by Corporate Counsel.
- Partner with Corporate Legal on complex or custom contract requests and serve as the liaison for assigned regions.
- Uphold CCS’s standards of professionalism, precision, and confidentiality in all client and internal interactions.
Active Contract Tracking & Compliance (approximately 15%)
- Maintain the regional contracts tracker, updating project details, timelines, and responsible parties.
- Ensure alignment between contract details and project records in applicable internal systems.
- Support Corporate Legal and Finance in conducting periodic compliance audits of active agreements.
- Monitor contract milestones (e.g., extensions, renewals, close-outs) and proactively flag upcoming actions to regional leads.
- Coordinate with Finance to ensure contracts align with billing schedules and expense coding standards.
Process Improvement & Transition Support (approximately 10%)
- Contribute to the ongoing transition of contract management from regional oversight to Corporate ownership, ensuring continuity and data accuracy.
- Document and streamline standard operating procedures for contract creation, review, and storage.
- Identify opportunities to enhance efficiency through automation or system integration in partnership with Corporate Business Systems.
- Support training and communications related to updated contract policies and templates.
- Participate in special projects as assigned by Corporate Counsel.
QUALIFICATIONS
- Bachelor’s degree preferred
- 3–5 years of prior experience serving serving as a project manager, paralegal, operations coordinator, contracts or database manager, or in a similarly focused position
- Proficient with MS Word, Outlook, Teams, and Zoom with the ability to become familiar with firm-wide specific programs and software
- Experience with NetSuite/Oracle and/or Ironclad is a plus
- Exceptional analytical skills and data-driven thinking
- High attention to detail, deadline-oriented and extremely well-organized
- Strong organizational, project management, and problem-solving skills
CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.
SALARY RANGE: $60,000 - $80,000
The exact salary varies within range based on years of relevant experience and education.
Salary : $60,000 - $80,000