Office Manager

Phoenix Location

Job Overview:

The Office Manager at CCS Facility Services will be responsible for overseeing the day-to-day administrative functions of our branch. This role requires a proactive and adaptable professional who can manage various tasks, coordinate office activities, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail.

Key Responsibilities:

• Supervise and manage administrative staff, ensuring efficient and effective office operations.

• Implement and maintain office policies and procedures to optimize workflow.

• Monitor and manage timekeeping practices, labor budgets, and check distribution for the branch field personnel.

• Act as a liaison between different departments, fostering open communication and collaboration.

• Coordinate open enrollment activities and management of documentation.

• Assist in labor budget preparation for customer locations.

• Assist in the recruitment process, including onboarding new employees.

• Maintain employee records and support HR functions if necessary.

• Manage office equipment and technology resources.

• Troubleshoot basic IT issues or liaise with the IT department for resolution.

• Coordinate employee recognition program.

• Manage and maintain vendor accounts and relationships.

• Serve as the administrator for fleet and select applications.

• Coordinate meetings, conferences, and events, both internal and external.

• Manage mobile devices for all personnel.

• Maintain customer contact lists.

Qualifications:

• Bilingual (English, Spanish) required.

• Proven experience as an Office Manager or in a similar administrative role.

• Excellent organizational and multitasking abilities.

• Strong communication and interpersonal skills.

• Intermediate to advanced Microsoft Excel capabilities.

• Familiarity with basic financial and budgeting principles.

• Ability to work independently and collaboratively in a fast-paced environment.

High level of discretion and confidentiality

Competencies:

To perform the job successfully, an individual should demonstrate the following competencies:

• Attendance/Punctuality- Is consistently at work and on time.

• Dependability- Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan

• Safety and Security- Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly

Job Type: Full-time

• 401(k)

• Dental insurance

• Health insurance

• Life insurance

• Paid time off

• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person

Salary $70,000 Depending on experience

CCS Facility Services business foundation is our people. We recognize, invest, and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to provide the best employee and customer experience.