What are the responsibilities and job description for the Administrative Assistant position at CCS Facility Services?
Job Details:
We are looking for a proactive and detail-oriented Administrative Assistant to provide administrative support to ensure the smooth operation of our office. The ideal candidate is highly organized and possesses excellent communication and multitasking skills. If you like working in a fast-paced environment with a collaborative, fun, and passionate team, we want to talk to you!
Key Responsibilities:
Maintain a well-organized and efficient office environment by managing supplies, equipment, and coordinating office logistics.
Serve as a liaison between employees, clients, and external partners, handling incoming calls, emails, and inquiries with professionalism and courtesy.
Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated seamlessly.
Prepare, edit, and proofread documents, reports, and presentations, maintaining a high level of accuracy and attention to detail.
Manage data entry tasks, maintaining accurate and up-to-date records in databases and spreadsheets.
Collaborate with various teams within the organization, providing administrative support as needed.
Prepare meeting materials, take meeting minutes, and assist in organizing and coordinating team meetings.
Qualifications:
2 plus years of experience as an Administrative Assistant or in a similar role.
Fluency in both English and Spanish is required.
Familiar with basic budgeting or financial responsibilities
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Excellent written and communication skills
Strong organizational and multi-tasking skills
Strong attention to detail
Ability to collaborate in a fast-paced environment.
High school diploma or equivalent
Must be 18 years of age or older.
Benefits:
CCS Facility Services' business foundation is our people. We recognize, invest and promote from within. Unified by our core values, you will discover a sense of community of amazing colleagues who are passionate and guided by a Service Heart to providing the best employee experience.
A few added bonuses:
Competitive pay and benefits package.
Opportunities for professional development and advancement.
Dynamic and collaborative work environment.
Be a part of a growing company's success.