What are the responsibilities and job description for the Administration Assistant (A/R Focus) position at CCP Solutions?
Administrative Assistant (with Accounts Payable/Receivables)
Position Details
· Job Type: Part-Time (Monday through Friday, 9am-3pm)
· Location: CCP Solutions, 74 Marine St., Farmingdale, NY 11735
Job description:
Are you a highly versatile Administrator who excels at working in a fast-paced and dynamic environment? CCP Solutions, a family-owned and operated business established in 1974, is seeking a high energy, positive Administrative Assistant, with experience in accounts and accounts receivable, to join our team!.
CCP Solutions is an innovative Office Technology organization that delivers an array of products and services to companies. CCP is a Managed Service Provider (MSP)/ IT Provider, unified communication provider, and a Kyocera Elite Dealer for office equipment and document software solutions, among other exciting and innovative technologies!
CCP’s Administrative Assistant (with Accounts Payable/Receivables) will be a key player in our company, as our high-level customer service is what we are built on. If you enjoy working in a fast-paced office technology solutions environment and have experience developing a successful team, we encourage you to apply!
Duties and responsibilities are as follows (but are not limited to):
· Accounts Receivable (Primary Focus) and Payables
o Collections: Execute strong collection efforts via phone and email to minimize delinquencies. Recommend and action steps to resolve past-due accounts
o Payment Processing: Process client payments, prepare weekly bank deposits, and handle invoicing inquiries.
o Reporting: Generate and analyze aging reports, reconcile monthly collections, investigate discrepancies, and document all collection activities
o Billing Support: Collect customer information for daily billing, produce monthly billing metrics, and review invalid invoice submissions
o Process and enter vendor invoices; Manage credit card and bank account reconciliations
o Process purchase orders efficiently
· Administrative & Client Support
o Serve as one of the primary recipient for inbound calls
o Provide exceptional, high-level customer service with strong verbal and email etiquette
o Professionally and efficiently resolve customer requests and inquiries
o Handle incoming and outgoing mail processing
o Manage office inventory and coordinate supply ordering
o Act as a banking liaison, assisting clients with various banking inquiries
o Assist all departments and company owners with various ad-hoc tasks and projects
Required knowledge and skills:
· Positive Professionalism: Proven track record of success in a busy administrative role with heavy accounting and A/R experience
· Customer Service Experience: Comfortable in a customer facing position and adept at facilitating customer requests and inquiries
· Financial Acumen: Strong mathematical skills and knowledge of financial processes
· Software Proficiency: Experience with Microsoft Office Suite (Outlook, Excel, and Word)
· Work Ethic: Highly organized, efficient, and able to learn quickly and prioritize multiple tasks
· Team Player: Ready to assist and take on new projects across departments wherever needed
Experience:
- Customer service: 7 years (Required)
- Accounts Receivable: 7 years (Required)
- Accounts Payable: 2 years (Required)
Job Type: Part-Time
Physical Setting:
- Office
Schedule:
· Monday through Friday, 9:00am-3:00pm
Compensation and Benefits:
· $27-$30/ per hour
Job Type: Part-time
Pay: $24.51 - $30.51 per hour
Expected hours: 30 per week
Work Location: In person
Salary : $25 - $31