Accounting Associate

Job Summary

This position is responsible for managing accounts payable and accounts receivable activities in compliance with financial policies and procedures, including verifying, classifying and recording day to day financial transactions, processing accounts, invoice processing, incoming and outgoing payments, payment tracking, account reconciliation, customer communication, maintaining accurate financial records, and ensuring timely collection of payments.

• Supervisory Responsibilities:** None
  
  

Duties/Responsibilities

• Manages accounts receivable and accounts payable to accurately and efficiently process invoices, deposits, and payment posting daily.
• Ensures timely payment of invoices to vendors.
• Ensures timely collection of payments from customers.
• Prepares and issues invoices to customers based on sales agreements.
• Works with other CCL Label sites to complete and process intercompany transfers and invoices.
• Monitor and record all incoming payments, ensuring accuracy and timeliness.
• Accurately apply incoming payments to the appropriate customer accounts and invoices.
• Regularly reconcile customer accounts to ensure that payments are applied correctly and resolve any discrepancies.
• Contact customers regarding overdue payments, send reminders, and follow up to facilitate timely payment collection.
• Prepare regular reports on accounts receivable status, aging, and collection activities for management review.
• Respond to inquiries and resolve issues related to billing, payments, and customer accounts.
• Reconciles accounts payable and accounts receivable transactions to the general ledger and bank statement.
• Responsible for the control and accuracy of inventory including raw materials, work in process, and finished goods.
• Work closely with other departments, such as sales, customer service, and finance, to resolve customer payment-related issues and improve processes.
• Uses accounting software to maintain records and prepare reports.
• Contributes to team efforts by accomplishing related tasks as needed.
  
  

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• Other duties as assigned.
  
  

Required Skills/Abilities

• Strong analytical and problem-solving skills
• Ability to analyze and interpret financial data, identify trends, and resolve payment discrepancies
• Excellent communication and interpersonal skills
• Strong attention to detail is essential to ensure accurate data entry, reconciliation, and payment application.
• Ability to manage multiple tasks and prioritize work effectively to meet deadlines.
• Excellent communication and interpersonal skills
• Detail oriented and highly organized
• Skilled in time management and prioritization
• Proficient in Microsoft Office Applications and other systems as required
  
  

Education And Experience

• Bachelors degree in accounting, finance, business administration or related field preferred.
• 6 months or more experience (preferred)
  
  

Physical Requirements

• Regularly use hands to finger, handle or feel and reach with hands and arms above and below shoulder level
• Regularly stand and walk for extended periods of time
• Regularly remain in stationary position for extended periods
• Frequently communicate in some manner either by speech/hearing or through written communication.
• Regularly use of vision abilities including close, distance, color and peripheral vision, depth perception and the ability to adjust focus.
• Occasionally work around moving machinery and heavy equipment.
• Occasionally required to push/pull.
• Occasionally lift and/or move up to 50 pounds.
• Occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl.
• Occasionally exposed to high-speed moving mechanical parts.
• Occasionally exposed to UV, strobing or flashing light.
• Occasionally exposed to fumes, dust or airborne particles.
• Oc asionally exposed to moderate noise level in the work environment.