What are the responsibilities and job description for the Assistant to the Vice President for Institutional Compliance (Reg FT) position at ccac?
Manages the day-to-day operations of the Office of Institutional Compliance.
Assists the Vice President in processing orders; assists in the research for and development of grant proposals and budgets for such proposed grants; assists in ensuring that budgets are reviewed on an ongoing basis by the Vice President. Performs accounting functions related to accounts payable or receivable.
Performs a wide variety of complex, responsible and confidential administrative duties for the Vice President including managing the calendar; completing expense reports; arranging travel plans, itineraries and agendas, and compiling documents associated with travel related meetings.
Maintains confidentiality of student and employee information in accordance with applicable law and college policies, and develops and implements protocols and procedures protect confidentiality of office records.
Plans, manages and implements complex programs that are sponsored by the office and allocates the budget related to those programs under the direction of the Vice President.
Research issues and concerns addressed to the Vice President (including confidential and sensitive issues) and reports findings to the Vice President; may recommend appropriate course of action; and /or may refer or respond when appropriate.
Assists the Vice President by:
Writing, editing and preparing correspondence (that can be confidential and/or sensitive), speeches, reports, articles, online/social media posts.
Prepares PowerPoint presentations and Excel spreadsheets.
Collects data using Survey Monkey and the Administrative Review System.
Consults with the office stafffor the production of analytics for consideration by the Vice President.
Proofreads and drafts copy for programs, invitations and other materials.
Track RSVPs; coordinates events and departmental trainings.
Updates the office’s web pages.
Serves as the Vice President’s gatekeeper; provides direct access to the Vice President through management of the calendar and appointments.
Provides logistics and arranges travel, meetings and conferences; keeps the Vice President well informed of commitments and responsibilities.
Provides project support to the Vice President.
Provides communication between the Vice President’s office and internal and external stakeholders and partners.
Maintains the minutes for monthly office staff meetings, constituent meetings with college and community groups called by the Vice President, and other office team members as requested.
Stays current and keeps the Vice President abreast of key College strategies, goals, and policies and ensures that the office advances the mission, strategies, and goals of the college.
Understands organizational policies and procedures to ensure appropriate protocols are followed.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and manages projects and/or follows-through on projects to successful completion, often with deadline pressures.
Initiates and maintains a variety of files and records; orders and purchases supplies for programming and events
Plans, assigns, and supervises the work of assigned clerical personnel and work study students; assists with the completion of performance evaluations of assigned personnel; train staff in office methods and procedures.
Performs other duties as required or assigned.
Salary.com Estimation for Assistant to the Vice President for Institutional Compliance (Reg FT) in Pittsburgh, PA
$158,623 to $237,020
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