Financial Accounting Analyst

Job title: Senior Accounting Financial Analyst

Location: San Diego California (Onsite)

Job type: Full time

Key Responsibilities

1. Accounting & Financial Operations (Primary Focus)

• Review bills and invoices for accuracy and proper expense classification
• Collect and verify employee timesheets in a timely manner
• Transfer timekeeping data into QuickBooks for monthly accounting reviews
• Manage and reconcile employee credit card receipts and expenses
• Maintain organized financial records (receipts, invoices, expense reports, etc.)
• Support monthly and annual closing processes with external accountants
• Process travel and expense reports, ensuring policy compliance and reimbursements
• Generate quarterly Inventory Balance Sheets (Excel)
• Resolve transportation and customs duty disputes with carriers

2. Purchasing & Supply Chain

• Create and manage purchase orders through the company’s ERP system
• Source, purchase, and track equipment, components, and office supplies
• Obtain vendor quotes and recommend suppliers for major purchases or services
• Support inventory planning and supply chain operations
• Maintain and update inventory and supply chain spreadsheet

3. Marketing & HR Support

• Update and maintain the company website (team updates, news, job postings)
• Manage inventory and ordering of company apparel and branded items
• Assist with client gifting and brand presentation initiatives
• Maintain and update the Employee Handbook (policies & benefits)
• Plan and coordinate company events (team lunches, celebrations, holiday events, etc.)

4. Administrative & Operational Support

• Assist with international shipment tracking and customs clearance issues
• Support customers with shipment delays and logistics troubleshooting
• Serve as backup for logistics operations (FedEx, UPS, DHL shipping & documentation)
• Provide backup support for production scheduling communications
• Assist with receiving parts and preparing production batches during peak periods
• Participate in departmental and cross-functional planning meetings

Qualifications

• Bachelor’s degree required
• 2–5 years of relevant experience (strong preference for bookkeeping/accounting experience)
• Open to candidates with additional experience, provided they are interested in remaining hands-on with bookkeeping long-term
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint)
• Experience with accounting software (e.g., QuickBooks)

Nice to Have:

• Experience with project management tools (Asana, MS Project, ClickUp, Jira)
• Familiarity with ERP systems (SAP, Dynamics 365)