What are the responsibilities and job description for the Executive Assistant position at CBIZ?
Job Description
We are seeking a highly skilled Executive Assistant to support our Chief Legal Officer, Chief Strategy Officer, and Chief Information Officer (the “Executive Officers”). This is a fast-paced role that requires sound judgment, discretion, attention to detail, and the ability to anticipate needs in an environment where priorities can shift quickly. The ideal candidate is proactive, highly responsive, and thrives when managing competing demands with confidence and precision.
This role operates within a collaborative, respectful, and results-driven culture that values accountability, trust, and clear communication.
Essential Functions And Primary Duties
Minimum Qualifications
CBIZ, Inc. (NYSE: CBZ) is a leading professional services advisor to middle-market businesses nationwide. With industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ has more than 9,500 team members across 23 major markets coast to coast.
CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.
Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.
We are seeking a highly skilled Executive Assistant to support our Chief Legal Officer, Chief Strategy Officer, and Chief Information Officer (the “Executive Officers”). This is a fast-paced role that requires sound judgment, discretion, attention to detail, and the ability to anticipate needs in an environment where priorities can shift quickly. The ideal candidate is proactive, highly responsive, and thrives when managing competing demands with confidence and precision.
This role operates within a collaborative, respectful, and results-driven culture that values accountability, trust, and clear communication.
Essential Functions And Primary Duties
- Provide comprehensive administrative and strategic support to the Executive Officers
- Manage a complex, high-volume calendar, including frequent changes and time-sensitive priorities
- Anticipate needs and proactively resolve issues before they escalate
- Serve as a gatekeeper for communications, exercising discretion and prioritizing effectively
- Handle sensitive and confidential information with a high level of discretion and sound judgment, particularly in matters involving legal and executive leadership
- Coordinate travel arrangements and logistics, often on short notice
- Track action items, deadlines, and follow-ups to ensure commitments are met
- Partner closely with leadership, executive stakeholders, external contacts, and Executive Assistant team
- Adapt quickly and seamlessly to shifting priorities, urgent requests, and last-minute changes
- Assist with preparing materials for executive and board-level meetings as needed
- 5 years of experience supporting a senior executive; C-suite experience strongly preferred
- Proven ability to operate effectively in a fast-paced, dynamic environment
- Demonstrated proactive mindset with the ability to pivot quickly and calmly
- Exceptional organizational, time management, and prioritization skills
- Strong written and verbal communication skills
- High level of discretion, professionalism, and emotional intelligence
- Advanced proficiency in Microsoft Office and collaboration tools
- Demonstrated executive presence and situational awareness, with the ability to navigate interactions across all levels of the organization and represent senior leadership with professionalism and sound judgment.
- Experience supporting a C-suite or senior leader
- Familiarity with board governance or corporate legal operations
- Experience in a regulated or complex corporate environment
Minimum Qualifications
- High school diploma or GED required; Bachelor's degree preferred
- 5 years of executive administrative experience in an office environment
- Demonstrate ability to handle multiple tasks simultaneously
- Exceptional organizational skills required
- Ability to produce quality professional material within deadlines
- Proficient use of applicable technology
- Must present highest professional decorum given position placement and access to confidential information
- Demonstrated ability to communicate verbally and in writing throughout all levels of an organization, both internally and externally
- Ability to work with minimal supervision while fulfilling all requirements
CBIZ, Inc. (NYSE: CBZ) is a leading professional services advisor to middle-market businesses nationwide. With industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ has more than 9,500 team members across 23 major markets coast to coast.
CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.
Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.