Administrative Assistant - Legal Group

Job Description

CBIZ is seeking a highly organized and proactive Administrative Assistant to support a collaborative legal team in a fully in-office role (5 days per week). This position provides critical administrative support to attorneys and paralegals, coordinates client-facing meetings and communications, and helps ensure the smooth day-to-day operation of the practice. The ideal candidate is adaptable, detail-oriented, and responsive, with the ability to manage multiple priorities in a fast-paced environment. A strong commitment to delivering exceptional service, maintaining professionalism, and supporting both clients and colleagues is essential to success in this role.
Essential Functions And Responsibilities
Provide comprehensive administrative support to multiple attorneys and legal professionals, including calendar management, document preparation, file maintenance, copying, scanning, mailing, and general administrative support.
Prepare, proofread, format, and finalize correspondence, engagement letters, legal documents, and other client-facing materials with a high degree of accuracy and attention to detail.
Assist with opening new client matters, maintaining client records, and processing executed documents in accordance with established procedures.
Coordinate and participate in client meetings, including scheduling, preparing meeting materials, and providing logistical support before, during, and after meetings.
Serve as a professional point of contact for clients and internal stakeholders via phone, email, video conference, and in-person interactions.
Support client billing, reporting, and collections processes, ensuring timely and accurate follow-up.
Maintain organized electronic and physical filing systems and assist with records management.
Provide support for special projects and perform additional administrative and operational duties as needed.
Assist with marketing initiatives, social media activities, client communications, and other business development efforts as opportunities arise.
Preferred Qualifications
Associate or bachelor’s degree preferred.
Minimum of two years of administrative or office support experience required; experience in a law firm, legal department, or other professional services environment strongly preferred.
Exceptional organizational skills with strong attention to detail and accuracy.
Proven ability to manage multiple priorities, meet deadlines, and adapt to changing business needs in a fast-paced environment.
Excellent written and verbal communication skills, with a professional, client-service-oriented approach.
Strong follow-through, sound judgment, and the initiative to anticipate needs, identify solutions, and support team objectives.
Ability to work effectively both independently and collaboratively within a collaborative, team-oriented environment.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams, along with the ability to quickly learn new technologies and internal systems.
Demonstrated commitment to continuous learning, professional development, and process improvement.
Experience with, or interest in, marketing, social media, client engagement, and business development activities is a plus.

Minimum Qualifications
High school diploma or GED
2 years experience in office environment and preferably performing as an administrative assistant
Must have knowledge of administrative procedures
Proficient use of applicable technology
Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally
About Us
CBIZ, Inc. (NYSE: CBZ) is a leading professional services advisor to middle-market businesses nationwide. With industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ has more than 9,500 team members across 23 major markets coast to coast.
CBIZ strives to be our team members' employer of choice by creating an environment where team members are appreciated, recognized for their contributions, and provided with opportunities to grow, both personally and professionally, throughout their careers.
Together, CBIZ and CBIZ CPAs are ranked as one of the top providers of accounting services in the United States. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services. In certain jurisdictions, CBIZ CPAs operates under its previous name, Mayer Hoffman McCann P.C.