Administrative Assistant

CBF, Inc. is seeking a motivated individual to join the company’s team. The Administrative Coordinator provides essential office and project support by handling job documentation, compliance tracking, scheduling, and general administrative tasks. This role helps maintain accurate records, supports field operations, and ensures company processes stay organized and up to date. Responsibilities include but may not be limited to:

Project & Field Support

·       Schedule electrical permits and inspections

·       Create and assign job numbers for all new projects

·       Upload and maintain job information in company systems

·       Input and maintain Low Voltage (LV) schedules in time tracking software

Compliance & Documentation

·       Maintain and track Certificates of Insurance (COIs)

·       Monitor and process COI renewals

·       Prepare and send Preliminary Notices

·       Manage and renew business licenses as required

·       Prepare and send W-9 forms

·       Assist with credit applications

Accounting & Office Administration

·       Enter vendor invoices accurately and in a timely manner

·       Coordinate company apparel orders

·       Manage office supply orders, including water and food

·       Provide general administrative support to office and field teams

Qualifications

·       2 years of administrative experience (construction or electrical industry preferred)

·       Familiarity with permits, inspections, and construction documentation a plus

·       Strong organizational skills and attention to detail

·       Ability to manage multiple tasks and deadlines

·       Proficient in Microsoft Office and general office systems

Key Skills

·       Organization and multitasking

·       Communication and follow-through

·       Documentation management

CBF, Inc. creates job descriptions to help employees gain a greater understanding of their role in the workplace. While this job description aims to be accurate in both representation and completeness, other duties may be assigned. Project roles and responsibility may shift depending on growth within the role. Skills can be taught during the job if the candidate is a quick learner and hard worker.