Graduate Medical Education, Administrative Assistant

Cayuga Health and its affiliates are the region's leading healthcare system and most trusted providers of integrated health services, empowering our people in our mission to equitably improve the well-being of the communities we serve. Our commitment to providing extraordinary healthcare begins with our team of extraordinary professionals who are continuously discovering clinical innovations and enhancing access to the most up-to-date facilities, equipment, technologies, and research protocols. Cayuga Health's commitment to our employees includes competitive compensation, comprehensive employee benefits programs, and the opportunity to explore and build a career in healthcare through our many professional development programs.

We are seeking a dedicated Administrative Assistant to support the Internal Medicine Residency Program and other rotating learners at Cayuga Health System. This individual will collaborate closely with the Residency Coordinator to ensure smooth operations for our 30-physician training program.

Roles and Responsibilities:

Residency Program Support:

• Work closely with the Residency Coordinator to manage and streamline the operations of the Internal Medicine Residency Program.
• Assist in scheduling and coordinating rotations and other educational activities for the residents.
• Establish strong working relations with GME Program Director and Coordinator.
• Assist residents with inquiries, including needed files/records, office supplies, wellness supplies, reimbursements, events, research-related needs, scheduling, didactics attendance records.
• Assist during recruitment cycle.
• Assist with onboarding and orientation of new residents.
• Assist with residency program committees and meetings.

Support the operation of the medical library through the following duties

• Provide library services for Cayuga Medical Center at Ithaca and Schuyler Hospital.
• Search medical, nursing, and other healthcare information through online databases and other sources, responding to reference and literature search questions.
• Manage journal and database subscriptions for the Medical Library.
• Manage all elements of Interlibrary Loan using the National Library of Medicine system DOCLINE. Serve as administrator to our DOCLINE system.

Support other learners and performed other duties as needed

Required Skills and Experience:

• Associate's Degree
• Healthcare experience preferred
• Clinical background is a plus
• Demonstrated ability to build rapport with staff
• Strong interpersonal skills
• Excellent communication skills
• Strong organizational skills and ability to set priorities and multi-task, demonstrates flexibility, teamwork

Preferred Skills and Experience:

• Bachelor's Degree

Physical Requirements:

• Repetitive use of hands and fingers (e.g., Use of computer keyboard).
• May require lifting and carrying light loads (up to 40 lbs), including boxes, equipment, IV solutions and stooping and kneeling (e.g., to pick up items from the floor, to remove and replace items on lower shelves and to file documents in lower file drawers).
• Sitting, walking, or standing for long periods of time may be necessary.

Location and Travel Requirements:

• Hybrid: Onsite at various locations within the region as well as remote work.
• Twenty hours scheduled during Monday-Friday 8-4:30; primarily on site with the possibility of work from home as determined and/or approved.

Pay Disclosure: $20.75 - $26.50/hr

Cayuga Health System and its affiliates are committed to treating all patients, providers, staff and volunteers equitably and with dignity, ensuring the highest levels of safety, care and respect, and striving to recognize and overcome biases and policies that contribute to disparities in healthcare access, equitable care and positive health outcomes for all.

We are proud to be an Equal Employment Opportunity employer, supporting the growth and health of our employees and community by embracing the rich diversity, needs and circumstances of all peoples and prioritizing opportunities to build a diverse and inclusive workplace. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable protected characteristics.

If you require reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact the Cayuga Health Talent Acquisition team at talentacquisition@cayugahealth.org.