What are the responsibilities and job description for the Executive Assistant position at Cayman Chemical?
Headquartered in Ann Arbor, Michigan, Cayman Chemical Company supplies scientists worldwide with the resources necessary for advancing human and animal health. We offer a vast product catalog that is constantly growing to meet the needs of our clients. Additionally, we provide service programs that include comprehensive solutions to drive clients’ projects to completion.
Our mission is to make research possible. That starts by employing a talented and highly qualified group of experts that develop the tools to support research scientists.
Currently, we are looking to add an Executive Assistant to our team:
Responsibilities and Duties:
- Manage CEO’s calendar by scheduling meetings, travel, and activities.
- Coordinate all executive meetings, preparing materials and resources.
- Prepare presentations, illustrations, reports, and documents for the CEO by gathering and consolidating information from a broad range of sources including peer-reviewed literature, internet searches, social media, and internal reports.
- Make travel arrangements for executive team including itineraries, contacts, and separation of personal from corporate expenses.
- Manage and maintain stockholder records, organize shareholder and board meetings.
- Lead all company events, corporate gifts and recognition award programs.
- Process, reconcile, and manage corporate/executive credit cards to ensure timely, accurate, and compliant financial reporting.
- Maintain and distribute monthly reports from multiple divisions.
- Create and post announcements on company intranet.
- Handle occasional personal tasks that support executive efficiency.
Requirements:
- Education: Bachelor’s degree in business administration or related field preferred.
- Experience: 5 years in an administrative role supporting executive management.
- Computer Skills: Highly proficient in Microsoft Office (Excel, Outlook, PowerPoint, Visio, Word), and virtual meeting tools (Teams); basic video editing and graphics skills (Adobe Creative Suite) are a plus.
- Excellent writing, editing, and verbal communication skills for both internal and external audiences.
- Ability to proactively anticipate leadership and business needs.
- Professional presence, handling sensitive information with integrity and discretion.
- Availability to work on-site in Ann Arbor, Michigan during normal business hours.
- Demonstrates Cayman’s Core Values – Integrity, Collaboration, People, Learning, and Excellence.
What we Provide
- Competitive compensation
- Medical, dental and vision insurance
- Generous paid time-off (4 weeks) for vacations, sick and/or personal reasons
- Over 10 paid holidays per year, including the week of 12/24 through 1/1
- 401(k) plan
- Tuition Reimbursement and Student Debt Payment Program
- Life and disability insurance plans
- Flexible spending accounts for medical and dependent care (FSA)
- Fun employee events all year long
- Flexible work schedules
- Employee assistance program
- Casual dress
- Onsite Gym Facility