What are the responsibilities and job description for the Payroll & HR Operations Specialist position at Cattron?
Summary: The Payroll & HR Operations Specialist is responsible for supporting accurate and timely payroll processing, HRIS administration, employee support activities, and selected Finance operations. This role serves as a key operational resource across Human Resources and Finance, ensuring efficient payroll administration, maintaining employee data integrity within UKG, assisting with onboarding and recruiting coordination, and supporting accounts receivable and reporting activities. This position requires a highly organized, detail-oriented individual who enjoys working across multiple business functions, improving processes, and delivering excellent internal customer service.
RESPONSIBILITIES
Payroll Administration
- Process and support bi-weekly payroll activities for U.S. and Canadian employees using UKG
- Ensure accuracy of payroll transactions including base pay, bonuses, commissions, deductions, garnishments, and timekeeping data
- Review payroll reports and audit payroll data for accuracy and compliance
- Assist with payroll tax reconciliations and required payroll reporting
- Prepare special payroll calculations including termination pay and adjustments
- Maintain payroll-related employee records and documentation
- Respond to employee payroll questions in a timely and professional manner
- Partner with payroll providers and UKG support to troubleshoot payroll and system-related issues
- Maintain compliance with federal, state, provincial, and local payroll regulations
HR Operations & HRIS Support
- Maintain employee data and organizational records within the HRIS system
- Support onboarding activities including new hire paperwork, system setup, orientation coordination, and employee communications
- Assist with recruiting coordination including interview scheduling, candidate communication, and phone screening support
- Respond to general employee questions regarding payroll, benefits, HR policies, and HR systems
- Generate HR and payroll reports for leadership, HR, and Finance
- Support HR process documentation and continuous improvement initiatives
- Assist with annual HR activities such as performance reviews, compensation planning, audits, and compliance reporting
- Identify opportunities to improve workflows, automation, and reporting capabilities within UKG
Finance & Administrative Support
- Assist with accounts receivable activities including invoice tracking, collections follow-up, and reconciliation support
- Support Finance with payroll reconciliations, reporting, and administrative activities
- Assist with audit preparation and documentation requests
- Support cross-functional operational projects as needed
REQUIREMENTS
- Strong attention to detail and accuracy
- Excellent organizational and follow-through skills
- Strong written and verbal communication skills
- Ability to manage confidential information with discretion and professionalism
- Customer-service oriented approach with strong interpersonal skills
- Ability to prioritize and manage multiple responsibilities in a fast-paced environment
- Strong analytical and problem-solving skills
- Intermediate to advanced Microsoft Excel skills
EDUCATION / EXPERIENCE
- Bachelor’s degree in Human Resources, Accounting, Business Administration, or related field preferred
- 3 years of payroll, HR operations, HRIS, or related administrative experience
- Experience processing multi-state payroll required
- Experience with UKG or similar HRIS/payroll platforms strongly preferred
- Experience supporting both HR and Finance functions preferred
- Manufacturing environment experience is a plus
What Success Looks Like
- Accurate and timely payroll processing
- High level of employee service and responsiveness
- Strong HRIS data integrity and reporting accuracy
- Improved utilization and efficiency within UKG
- Effective collaboration between HR and Finance
- Continuous improvement mindset toward processes and automation
Equal Employment Opportunity
Cattron is an Equal Opportunity Employer and does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable law.