Administrative Assistant – Veterinary Healthcare

Join a Growing Veterinary Healthcare Organization

Catskill Veterinary Services is seeking an organized, motivated, and detail-oriented Administrative Assistant to join our growing team.

Our mission is simple: Life Changing to Life Saving Veterinary Care. We Do More.

This position works behind the scenes to help our veterinary hospitals, leadership team, and employees operate efficiently. You will support a variety of administrative functions including scheduling, professional correspondence, human resources administration, project coordination, recordkeeping, and general business operations.

This is an excellent opportunity for someone who enjoys being organized, solving problems, helping others, and working in a fast-paced professional environment.

Veterinary experience is welcome but not required.

What You'll Do

Responsibilities may include:

• Provide administrative support to leadership and multiple departments
• Prepare and proofread professional emails, letters, reports, presentations, and other documents
• Coordinate calendars, meetings, appointments, and conference rooms
• Prepare meeting agendas, take minutes, and track follow-up items
• Monitor shared administrative email accounts and route requests appropriately
• Maintain organized electronic and paper files
• Handle confidential business and employee information appropriately
• Assist with new-hire paperwork, onboarding materials, personnel files, and training documentation
• Track certifications, continuing education documentation, and policy acknowledgements
• Order employee uniforms, identification badges, and administrative supplies
• Assist with vendor communication and purchasing requests
• Maintain spreadsheets, reports, databases, and other business records
• Assist leadership with presentations, projects, and organizational initiatives
• Track project deadlines and outstanding assignments
• Assist with travel arrangements, registrations, expense documentation, and meeting preparation as needed
• Support accreditation, compliance, and other organizational documentation
• Help identify administrative problems and figure out solutions

What We're Looking For

The ideal candidate is someone who is:

• Highly organized and detail-oriented
• Professional in both written and verbal communication
• Comfortable managing multiple priorities and deadlines
• Dependable and accountable
• Comfortable working independently while also supporting a team
• Able to handle confidential information with discretion
• Resourceful and solutions-oriented
• Comfortable learning new technology and systems
• Willing to take initiative rather than waiting to be told every next step

Minimum Qualifications

• High school diploma or GED
• At least one year of administrative or office experience
• Strong written and verbal communication skills
• Strong organizational and time-management skills
• Computer proficiency
• Ability to manage multiple projects and competing priorities
• Ability to work independently and follow assignments through to completion

Associate degree preferred but not required.

Technology

Candidates should be comfortable using common business technology. Experience with the following is helpful:

• Google Workspace
• Google Drive and Google Calendar
• Microsoft Office
• Microsoft Excel
• Electronic document management systems
• QuickBooks

Experience with Canva, ezyVet, veterinary software, or similar business systems is a plus.

Preferred Experience

While not required, we would especially like to hear from candidates with experience in:

• Veterinary or healthcare administration
• Human resources administration
• Executive or leadership support
• Project coordination
• Multi-location businesses
• Scheduling and calendar management
• Google Workspace
• Professional document and presentation preparation

More Than a Traditional Office Job

Catskill Veterinary Services is a growing veterinary healthcare organization. Although this position does not routinely provide direct patient care, your work directly supports the veterinarians, licensed veterinary technicians, client service teams, and hospital leadership responsible for caring for our patients and clients.

We are looking for someone who wants to become part of the organization—not simply complete a list of clerical tasks.

Our team operates around three core principles:

We Show Up
We are dependable, engaged, and present for our team, clients, and patients.

We Own It
We take responsibility for our work, follow through on commitments, and hold ourselves accountable.

We Figure It Out
We approach challenges with resourcefulness, curiosity, and a solutions-oriented mindset.

Opportunity to Grow

This position is part of our Administrative Career Ladder and is designed to provide opportunities for increased responsibility and professional growth.

Potential advancement opportunities may include:

• Administrative Assistant II
• Executive Administrative Coordinator
• Administrative leadership positions

Advancement is based on performance, competency, initiative, leadership ability, and the needs of the organization—not simply length of employment.

Physical Requirements

This position may require:

• Sitting and working at a computer for extended periods
• Frequent use of a keyboard and other office equipment
• Walking between departments
• Occasional bending, reaching, and carrying office supplies
• Lifting up to approximately 25 pounds

Reasonable accommodations may be made for qualified individuals with disabilities.

Compensation

$22.00–$26.00 per hour, based on experience, qualifications, and demonstrated administrative capabilities.

Schedule: Monday–Friday, approximately 8:00 a.m.–4:00 p.m.

Full-time and part-time candidates may be considered.

This is an in-person position and not eligible for remote work.

If you are organized, dependable, comfortable taking initiative, and enjoy being the person who helps keep an organization moving forward, we encourage you to apply.

Join Catskill Veterinary Services and help us continue providing Life Changing to Life Saving Veterinary Care. We Do More.

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Uniform allowance
• Vision insurance

Work Location: In person

Salary : $22 - $26