What are the responsibilities and job description for the Administrative Assistant to Finance position at Catholic Diocese of Venice?
Job Title: Administrative Assistant to Finance, FT (35 hrs./wk.)
Reports to: Director of Finance
Location: Diocese of Venice in Florida, Inc. | Venice, FL
Classification: Hourly/Non-exempt
Overview:
This position provides administrative support to the Director of Finance and Finance Department overall who are responsible for accounting and treasury functions for approximately ten Diocesan entities.
Job Responsibilities
- As the primary point of contact for the Finance Department, direct all inquiries to appropriate individuals.
- Recordkeeping, ensuring that all accounting records are in order both on and off-site.
- Oversee Parish Bequest Archives.
- Maintain parish corporation records.
- Administer stock donation recordkeeping.
- Arrange logistics both on and off-site for all Finance meetings including Diocesan Finance Council, Foundation Finance Committee Meetings, Diocesan Investment Committee, Insurance Claims Review, and other meetings internally and externally.
- Supports both the Director and Controller on all administrative tasks.
- Assists Controller in accounting assignments that include disbursement request processing, check distribution, etc.
- Other duties assigned.
Qualifications:
- Minimum of High school diploma or equivalent.
- Financial industry experience desired; banking, investments, insurance.
- 3-5 years of experience supporting several people.
- Outstanding time management and organizational skills.
- Excellent communications skills both written and oral.
- Proficiency in Microsoft Office Suite.
- Excellent clerical skills regarding filing, follow up, etc.
- Excellent customer service skills.