Special Events Coordinator

Job Title: Special Events Coordinator
Organization: Aberdeen Catholic School System – Roncalli
Reports To: Director of Development

Employment Term: 12 months

Position Overview
The Aberdeen Catholic School System is seeking a motivated and organized Special Events Coordinator to plan, manage, and execute events that support the mission and advancement of Aberdeen Roncalli. This position plays a key role in strengthening community engagement and generating financial support through well-organized events, fundraising initiatives, and sponsorship opportunities. The Special Events Coordinator works closely with the Director of Development, school leadership, volunteers, and community partners to ensure events are successful, mission-aligned, and professionally executed.

PRIMARY RESPONSIBILITIES

Event Planning and Management

• Coordinate the planning, promotion, and execution of major fundraising and community events for the Aberdeen Catholic School System.

• Lead the organization and implementation of the Roncalli Ball, including logistics, sponsorship coordination, silent auctions, and volunteer management.

• Organize and manage the Aberdeen Roncalli Hall of Fame program and related recognition events.

• Coordinate the Roncalli Golf Tournament, including sponsorship outreach, player registration, and event logistics.

• Assist with planning and executing additional special events that support the school system’s mission and development efforts.

Fundraising and Revenue Generation

• Coordinate school-based fundraising initiatives such as raffles, sales, and special campaigns.

• Develop and manage sponsorship and advertising opportunities connected to events and programs.

• Sell advertising and sponsorship placements related to school publications, events, and promotional materials.

• Work with the Development Director to identify new fundraising opportunities through events and community partnerships.

Coordination and Communication

• Recruit and coordinate volunteers for events and fundraising initiatives.

• Work with faculty, staff, parents, alumni, and community partners to support event success.

• Assist with promotion of events through collaboration with marketing and communications efforts.

• Maintain event calendars, timelines, and organizational systems to ensure effective planning and execution.

• Serve in an advisory role for both the PTO and Booster organizations.

Administrative Support

• Track event budgets, sponsorship commitments, and revenue from fundraising initiatives.

• Maintain records related to sponsorships, advertising sales, and event participation.

• Assist the Development Director with additional advancement initiatives as needed.

Qualifications

• Strong organizational and project management skills.

• Ability to coordinate multiple projects and deadlines simultaneously.

• Excellent interpersonal and communication skills.

• Experience with event planning, fundraising, sales, or marketing preferred.

• Ability to work collaboratively with staff, volunteers, and community partners.

• Alignment with and support for the mission and values of Catholic education.

Schedule
This position may require occasional evening or weekend hours to support special events and fundraising activities.

Mission Alignment
Employees of the Aberdeen Catholic School System are expected to support and uphold the mission of Catholic education and contribute positively to the faith-centered environment of the school community.

Application Process
Interested candidates should submit a resume and letter of interest to the Development Director, Rick Kline, at rick.kline@aberdeenroncalli.org, 2201 6^th Ave. SE #17B, Aberdeen, SD, 57401.