What are the responsibilities and job description for the Administrative Assistant position at Catholic Diocese of Lansing?
St Martha Parish in Okemos is seeking an Administrative Assistant for the parish office. This position is full-time, 37.5 hours/week, 8:00am – 4pm.
GENERAL SUMMARY: This position works closely with parish staff, serving parishioners & guests, and offers administrative support to the overall operations of St Martha Parish so we can more effectively make Spirit-filled missionary disciples of Jesus.
Key Responsibility Areas:
- Greet people in person or phone; refer their questions or requests to appropriate staff person
- Various scheduling tasks (e.g. funerals, sick calls, Mass intentions, etc.)
- Sort and distribute mail
- Oversees the inventory of office supplies
- Maintains parish office calendar; attends staff meetings & other meeting as requested
- Maintains parish census records
- Proofreader for parish correspondence, bulletin, website, and other forms of communication as needed.
- Monitoring security cameras/reporting any concerns to appropriate staff.
- Communications (creation of event-specific graphic designs, communication outreach using various media, and upkeep of parish website), etc.
The Ideal Candidate Must:
- Be an intentional disciple of Jesus Christ, faithful to the magisterium of the Church, and passionate about making disciples of Jesus
- Be committed to growing in holiness through daily prayer and personal conversion
- Be organized and detail-oriented, able to take initiative, work in a fast-paced environment, and stick to deadlines
- Be comfortable using a variety of technical platforms including Microsoft Office as well as Google Workspace
- Be approachable, affable, and capable of working well with different personalities
- Be able to communicate well both verbally and in writing
- Previous experience working in an office environment preferred
KNOWLEDGE, SKILLS, AND ABILITIES
Education: High school graduate or equivalent.
Experience: Minimum of three years of experience as a general secretary required. Must have working knowledge of Microsoft Office, particularly Word, as well as Google Workspace
Require: Must be a practicing Catholic, active in a parish.
Physical Demands: While performing duties, employee has to sit for long periods of time, use hands in repetitive motion tasks, and answer telephone calls. The position also requires some standing, stooping, and bending. Employee is expected to work onsite, Monday through Friday, with minimal travel.
The above statements describe the general nature and level of work of the position. They are not an exhaustive list of all responsibilities, duties, and skills.
To apply for the position, please attach a cover letter and resume to the online application.
