Faith Formation Assistant - OCIA

General Position Summary:   Order of Christian Initiation of Adults (OCIA) is the process by which non-Catholics and adult Catholics receive the sacraments of initiation (Baptism, Eucharist, and Confirmation). It is the beginning of a lifelong journey of faith as a member of the Mystical Body of Christ. The OCIA assistant will work in tandem with the Director of Faith Formation in preparing the candidates for OCIA.

Principal Accountabilities:

General Administration

• Assist Director of Faith Formation in planning, preparing, coordinating all areas of the OCIA program
• Coordinates catechists, aides and other volunteers for the OCIA journey
• Help and participate in catechist formation programs
• Maintain records for individuals in the OCIA program
• Maintain resources for OCIA including ensuring facilities are reserved, prepared and opened, program materials are available and ready, audio/visual equipment is available and functioning for all programs
• Documents the OCIA journey for all rite and sacraments in the Sacramental Registers

RECORD RETENTION RESPONSIBILTIES:

• Maintains a current work process binder for each project or major area of responsibility.

• Volunteer and training schedule archives.

• Maintains an inventory of correspondence.
• Maintains call logs with appropriate call back information

VOLUNTEERS:

• Administrative support volunteers

Internal Contacts:

• Diocese Pastors, Priests, School Presidents, Principals, Business Managers, and employees.

External Contacts:

• Diocese vendors, local, state, and federal agency representatives, and auditors.

Working Conditions and/or Physical Requirements:

• This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
• Ability to sit and perform computer work for lengthy periods of time.
• Able to access and maintain centralized departmental files.  Involves extending arms and reaching files stored in multiple levels on shelves, climbing up a stepladder to access files.
• A significant amount of time regularly spent on the telephone providing customer service support and problem solving for both internal and external customers.
• Ability to accept work interruptions while remaining focused on duties.  
• Data entry via computer keyboard requires repetitive and frequent hand and wrist movements.
• Ability to lift-up to 35 pounds without assistance and up to 60 pounds with assistance.

Travel Requirements:

• Infrequent travel, by car, may be required to Diocese Parishes and/or schools.

Education and Experience Preferred:

• High school /GED
• Ability to communicate effectively

• Ability to work with adults and children of all ages and backgrounds required

• Practicing Catholic in good standing with the Catholic Church
• Must pass a background and credit check

Knowledge and Skills Preferred:

• Practicing Catholic, faithful to the Magisterium, and in good standing with the Catholic Church.
• Associates degree or experience in administrative management.
• Previous volunteer management, database management, and budget experience preferred.
• Ability to work well with people from a diverse variety of audiences.
• Ability to honor and maintain confidentiality.
• Ability to receive, understand, retain, and complete verbal and written tasks.
• Ability to work independently as well as in teams.
• Ability to work nights and weekends.
• Excellent organization, prioritization, and communication skills.
• Excellent time management skills.
• Excellent writing skills (syntax, tone, and style).
• Excellent grammar, composition, spelling and referencing skills.
• Willingness to continue with personal and professional development.
• Demonstrated competency in Microsoft Word, Excel, Outlook and Parish Data Systems.
• Demonstrated history of good judgement.
• Demonstrated aptitude for adaptability and flexibility.
• General ability to work with, troubleshoot, and learn how to use technology.

• Bilingual (Spanish/ English) is highly desirable, but not required.

FLSA Designation:  Non-Exempt Part-Time, 21 hours per week