Communications Admin/Facility Scheduler

The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

General Position Summary

The Communications Admin/Facility Scheduler supports the parish by coordinating facility scheduling, responding to phone calls and emails, organizing communication timelines, and assisting with the production and distribution of parish communications. This role helps ensure all communications are accurate, timely, and consistent with parish branding guidelines while providing essential administrative support to the Communications Department.

Principal Accountabilities:

• Coordinate and manage scheduling for all parish facilities to ensure accuracy and resolve conflicts.
• Assist with incoming calls and parish emails; respond promptly and direct inquiries appropriately.
• Assist with the communications calendar, tracking deadlines for bulletins, newsletters, graphics, and digital content.
• Assist in preparing and distributing parish communication materials.
• Track communication requests and deadlines using platforms such as Trello and Planning Center, and eSpace.
• Support the Communications Department in organizing files, maintaining records, and completing administrative tasks as needed.

Qualifications:

• Excellent attention to detail, organizational skills, and problem-solving ability.
• Ability to train and support ministry leads and volunteers in a friendly and patient manner.
• Strong interpersonal and communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexible schedule that includes some evenings and weekends for parish events and Mass support.

Typical Decisions and/or Recommendations Made in This Position:
 -     Recommend appropriate communication channels for announcements or updates.

• Identify scheduling conflicts and propose solutions or adjustments.
• Ensure incoming communication requests are complete, clear, and aligned with parish brand guidelines.

Supervision Given and/or Received:

• Receives supervision and direction from the Director of Communications and Branding.
• Provides general support and coordination for parish staff and ministry leaders as needed.

Internal Contacts:

• Pastor
• Communications Department Staff
• Parish Administrative Staff
• Ministry Leaders
   

External Contacts:

• Parish volunteers 
• Outside venders
• Ft. Worth Diocese staff. 

Working Conditions and/or Physical Requirements:

• Ability to lift up to 20 pounds.
• Comfortable with setting up bulletin bords, signage, and communication equipment moving between multiple buildings on parish grounds.

Travel Requirements:

• Minimal travel is required.

Education and Experience Preferred:

• Experience working in databases and their management
• Data systems implementation
• Prior work or volunteer experience in a Catholic parish or diocesan setting.
• Basic knowledge of livestreaming tools.
• Familiarity with Google Workspace, Microsoft Excel, and reporting tools.

FLSA Designation: Non-Exempt