What are the responsibilities and job description for the Assistant to Business Manager position at Catholic Diocese Of Fort Worth?
Position: Assistant to Business Manager
Date Revised: February 20, 2026
Reports to: Business Manager
Location: Good Shepherd Catholic Community
1000 Tinker Rd
Colleyville, Texas 76034
www.gscc.net
The principal duty of all employees is to assist in the mission of the Church in the Diocese of Fort Worth. This job description is not designed to cover or contain a comprehensive listing of all activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
General Position Summary:
This position is responsible for aiding the Business Manager in Finance and Facilities. This includes daily tasks, as well as participating in larger projects and events.
Principal Accountabilities:
Finance
- Prepares deposits for cash and checks received in the church office and through the mail weekly.
- Assists with preparing check requests and mailing checks weekly.
- Assists with inputting invoices into our accounting software (Sage) and inputting offertory
Facilities
- Performs frequent checks of supplies throughout the facility
- Ordering supplies for the facility, ministries, janitorial vendor, and staff members
- Point of Contact for our coffee vendor.
Business
- Aides Safe Environment Coordinator in the preparation of materials for Safe Environment classes
- Assisting Business Manager other in tasks, as assigned.
Typical Decisions and/or Recommendations Made in This Position:
(Minimal). Exercise discretion and independent judgment with respect to matters of significance.
Supervision Given and/or Received:
None Given, Moderate Received
Internal Contacts:
- The Diocese, Pastors, Priests, Principals, Business Managers, and employees.
External Contacts:
- Parishioners, diocese vendors, local, state, and federal agency representatives, and auditors.
Working Conditions and/or Physical Requirements:
- This position works in a typical office environment but is subject to stress due to the evolving and quickly expanding needs of the Diocese, tight deadlines and moderate workloads.
- Ability to sit and perform computer work for lengthy periods of time.
- Able to access and maintain centralized departmental files. Involves extending arms and reaching files stored in multiple levels on shelves.
- Ability to accept work interruptions while still remaining focused on duties.
- Data entry via computer keyboard that requires repetitive and frequent hand and wrist movements.
- Ability to lift up to 35 pounds without assistance and up to 60 pounds with assistance.
Travel Requirements:
- None
Education and Experience Preferred:
- High School diploma required
- Experience in finance preferred
Knowledge and Skills Preferred:
- Demonstrated ability to listen empathetically, make peace, and de-escalate
- Demonstrated history of good judgement.
- Demonstrated aptitude for adaptability and flexibility.
- Ability to use various computer software programs; strong computer skills in Microsoft Office Suite, especially in Word and Excel.
- Ability to use various office machines (copier, fax, phones, calculator, scanner, etc.) or ability to learn.
- Ability to meet deadlines and follow directives from Pastor or Business Manager in a timely manner.
- Ability to receive, understand, retain, and complete verbal and written tasks.
- Ability to work independently as well as in teams.
- Ability to provide excellent customer service and work efficiently with staff, clergy, religious, and laity.
- Ability to honor and maintain confidentiality.
- Ability to work well with people from a diverse variety of audiences.
- Excellent organization, prioritization, and communication skills.
FLSA Designation: (Non-Exempt) (OCC = 19 hours) (Monday-Wednesday 9am-2pm, Thursdays 9am-1pm)