What are the responsibilities and job description for the sts. peter and paul parish secretary position at Catholic Diocese of El Paso?
Job Summary:
Provides comprehensive administrative and clerical support to ensure office operations run efficiently. Responsible
for managing communications (answering phones/emails), coordinating schedules and meetings, greeting visitors,
and maintaining files and records. Acting as the first point of contact for an organization, they play a crucial role in
managing daily workflow and supporting team productivity.
Supervisor: Pastor
Duties and Responsibilities:
1. Welcome and greet people. Must have great people skills, good customer service, trustworthy and know how to
keep personal information confidential. Will screens telephone calls, visitors and incoming correspondence.
2. Determines which requests should be handled by the appropriate staff member or other ministries.
3. Receives mail and distributes to appropriate staff member.
4. Prepares and /or sends routine form letters.
5. Prepares materials needed by the Pastor or supervisor for conferences/ meetings correspondence, appointments
meetings, telephone calls, etc. and informs Pastor/Supervisor on matters to be considered.
6. Attend Parish Council monthly meeting, if requested prepares agendas, material needed and/or reports.
7. Gives information for Baptism, quinceañeras, and weddings. Verifies documents turned in and assures that all
requirements are completed prior to receiving the Sacraments.
8. Prepares reports, summaries, certificates requests, wedding files, funerals, and weekly bulletin.
9. Works together with Priest, Deacon, Religious Formation director, Staff and head ministry coordinators.
11. Maintains office files and sacramental registers.
12. Participate in staff retreats and continuing education.
14. Other duties as assigned.
Qualifications:
1. Comprehensive knowledge of modern office practices.
2. Knowledge, skills and experience in personal computers, word processors, and Microsoft applications such as
Word, Excel, PowerPoint, Parish soft.
3. Proficient typing skills at 45 wpm.
4. At least two years of work experience in general office procedures and practices
5. Ability to communicate effectively both orally and in writing in a professional manner.
6. Ability to work with and appropriately handle confidential information.
7. Ability to deal with the public in a professional, courteous and tactful manner.
8. Bilingual English / Spanish.
9. High School Diploma and some college.
Working Conditions:
1. 35 work hours per week: Monday – Thursday 9am to 6pm; Friday 9am-12pm; lunch break: 12pm to 1pm.
Schedule may vary to meet needs of the office.
2. Prior Management approval is needed for any changes in schedule.
Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic
Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral
Catholic life including regular Mass attendance.
If interested, please contact the parish and speak to Elida Fernandez at 915-859-3758 ext 1
Provides comprehensive administrative and clerical support to ensure office operations run efficiently. Responsible
for managing communications (answering phones/emails), coordinating schedules and meetings, greeting visitors,
and maintaining files and records. Acting as the first point of contact for an organization, they play a crucial role in
managing daily workflow and supporting team productivity.
Supervisor: Pastor
Duties and Responsibilities:
1. Welcome and greet people. Must have great people skills, good customer service, trustworthy and know how to
keep personal information confidential. Will screens telephone calls, visitors and incoming correspondence.
2. Determines which requests should be handled by the appropriate staff member or other ministries.
3. Receives mail and distributes to appropriate staff member.
4. Prepares and /or sends routine form letters.
5. Prepares materials needed by the Pastor or supervisor for conferences/ meetings correspondence, appointments
meetings, telephone calls, etc. and informs Pastor/Supervisor on matters to be considered.
6. Attend Parish Council monthly meeting, if requested prepares agendas, material needed and/or reports.
7. Gives information for Baptism, quinceañeras, and weddings. Verifies documents turned in and assures that all
requirements are completed prior to receiving the Sacraments.
8. Prepares reports, summaries, certificates requests, wedding files, funerals, and weekly bulletin.
9. Works together with Priest, Deacon, Religious Formation director, Staff and head ministry coordinators.
11. Maintains office files and sacramental registers.
12. Participate in staff retreats and continuing education.
14. Other duties as assigned.
Qualifications:
1. Comprehensive knowledge of modern office practices.
2. Knowledge, skills and experience in personal computers, word processors, and Microsoft applications such as
Word, Excel, PowerPoint, Parish soft.
3. Proficient typing skills at 45 wpm.
4. At least two years of work experience in general office procedures and practices
5. Ability to communicate effectively both orally and in writing in a professional manner.
6. Ability to work with and appropriately handle confidential information.
7. Ability to deal with the public in a professional, courteous and tactful manner.
8. Bilingual English / Spanish.
9. High School Diploma and some college.
Working Conditions:
1. 35 work hours per week: Monday – Thursday 9am to 6pm; Friday 9am-12pm; lunch break: 12pm to 1pm.
Schedule may vary to meet needs of the office.
2. Prior Management approval is needed for any changes in schedule.
Employee understands that he/she will be an example to the community by maintaining good standing in the Catholic
Church through adherence to the laws of the Church and through practice of the Faith by living a sacramental, moral
Catholic life including regular Mass attendance.
If interested, please contact the parish and speak to Elida Fernandez at 915-859-3758 ext 1