Data & Gift Processing Coordinator: Catholic Community Foundation

The Catholic Diocese of Cleveland

Data Processing Administrator

Catholic Community Foundation

Are you detail-oriented and enjoy working with data, systems, and accuracy?

The Catholic Community Foundation is seeking a Data & Gift Processing Coordinator to support our fundraising efforts by ensuring donor gifts are processed accurately and efficiently. This role is essential to maintaining the integrity of our donor records and supporting the mission of the Diocese through strong data practices.

What You’ll Do

Gift Processing & Financial Accuracy

• Enter and process donor gifts in our database (Raiser’s Edge)
• Reconcile daily gift batches with financial deposits
• Review and validate data from online giving platforms
• Ensure gifts are coded correctly for reporting and donor intent

Database Management

• Maintain and update donor records
• Identify and resolve duplicates or data inconsistencies
• Support data accuracy through routine audits and cleanup

Reporting & Support

• Pull lists and reports for mailings, campaigns, and outreach
• Assist with data imports/exports and campaign files
• Respond to donor questions related to gift processing
• Provide backup support to the advancement team

Non-exempt, Full time

The Catholic Diocese of Cleveland was founded on April 23, 1847. It is the twenty-third largest diocese in the United States. Under the leadership of the Most Reverend Edward J. Malesic, the diocese encompasses the counties of Cuyahoga, Summit, Lorain, Lake, Geauga, Medina, Wayne and Ashland. There are more than 670,000 Catholics in the Diocese, and Catholic Charities. There are 184 parishes, 107 Catholic schools, 1 pastoral center and 1 mission office within the diocese. The cathedral is the Cathedral of St. John the Evangelist, located in downtown Cleveland. Members of the diocesan staff support the Bishop in ministering to the people of God by working together to provide vision, leadership and service to continue the mission of Jesus to transform the world. As a community, they are committed to live by the values of faith, dignity, stewardship and justice.

The mission of the Catholic Community Foundation (CCF) is to foster faith-based stewardship in the community for the spiritual, educational and charitable needs of all.

Position Summary:

The Data Processing Administrator is responsible for accurate and timely gift entry, complex transaction processing, and ongoing donor database administration in support of the Catholic Community Foundation’s advancement operations.

This role ensures the integrity of financial and donor data through reconciliation, validation, auditing, and reporting processes. The position plays a critical role in maintaining compliance, internal controls, and donor record accuracy within Raiser's Edge and related systems.

Provides data processing entry and administration with particular attention to advanced gift transaction, validation and ongoing database record management for the Catholic Community Foundation.

P

osition Responsibilities

Duties and responsibilities include but are not limited to:

Gift Processing & Reconciliation

• Enter and batch gifts in Raiser's Edge, ensuring all entries reconcile with daily financial deposits.
• Process daily gift downloads from third-party vendors, including data validation, exception resolution, batch verification, and commitment within Raiser’s Edge.
• Communicate with vendors regarding discrepancies, errors, or data clarification.
• Verify and apply accurate gift coding and fund designation to ensure proper accounting and reporting.
• Process complex gifts, including but not limited to:
• IRA distributions
• Private and family foundation gifts
• Employee payroll deductions
• Bequests and planned gifts
• Matching gifts
• Memorial and honorarium gifts

Database Management & Quality Control

• Maintain donor database integrity by entering updates, additions, and record corrections.
• Perform proactive audit queries within Raiser’s Edge to identify inconsistencies, duplicates, or data gaps and resolve or escalate as appropriate.
• Administer special processing scenarios involving multi-step or restricted gift handling.

Reporting & Data Administration

• Extract and generate mailing lists, email lists, appeal files, exports, ad hoc reports, and data imports to support fundraising and communication initiatives.
• Assign attributes and manage data maintenance functions within Raiser’s Edge.

Donor & Team Support

• Respond to donor inquiries related to gift processing.
• Serve as backup support for all data and gift processing functions within the advancement team.
• Perform other duties as assigned.

Qualifications

• Associate’s degree or equivalent experience preferred.
• Minimum 2–3 years of data entry or gift processing experience in a nonprofit, foundation, or advancement environment preferred.
• Experience with Raiser's Edge strongly preferred.
• Strong proficiency in Microsoft Excel and comfort learning new software platforms.
• High attention to detail and accuracy in financial reconciliation.
• Ability to manage confidential donor information with discretion.
• Strong organizational and communication skills.

Competencies

• Financial accuracy & reconciliation discipline
• Database integrity & quality control mindset
• Detail orientation
• Process improvement awareness
• Collaborative communication

To Apply:

Please submit cover letter, resume, and a completed Diocese of Cleveland Employment application, including contact information for three (3) professional references.

Position will remain open until it is filled.

Please note that this is an onsite position located within our Cathedral Square offices.