Facilities Maintenance Coordinator

Position Summary

The Facilities Maintenance Coordinator is responsible for preventative maintenance, troubleshooting, diagnostic, and repair work for all Agency locations. The coordinator utilizes a general knowledge of commercial and/or residential HVAC, carpentry, electrical, plumbing, light construction, painting, and grounds keeping ensuring the comfort and safety of the clients, visitors, and staff through proper repair and maintenance of the building facilities, equipment and vehicles.

The Facilities Maintenance Coordinator manages the bidding process for various services and assures all facilities, security systems, grounds and other physical assets are properly selected, procured, secured and managed with 100% regulatory compliance

Salary Range: $55,096.00-$68,020.00

Are you passionate about discovering new ways to help empower people and make a difference in their lives?

If you’ve got what it takes to support us in our mission to provide help and create hope through innovative, collaborative, and diverse programs within the community, then we’ve got the right opportunity for you.

About Catholic Charities West Michigan

Catholic Charities West Michigan (CCWM) is a community-based agency providing programs in Western Michigan and offering a variety of services in family preservation, behavioral health, child welfare, and community outreach.

• CCWM is committed to ensuring a diverse workforce and a work environment whereby all staff are treated with dignity, respect, and fairness.
• CCWM encourages persons of diverse backgrounds and faiths to apply for employment.

Essentials Duties and Responsibilities

• Identifies, negotiates and manages facility contractors that offer valued partnerships and cost savings.
• Coordinates the bidding for various services and assures all facilities, security systems, grounds and other physical assets are properly selected, procured, secured and managed with 100% regulatory compliance.
• Ensures all agency /office leases and equipment warranties are current, accessible and managed with compliance to legal requirements as issued in leases.
• Manages annual budget for day-to-day facilities operations, grounds, vehicles and other physical assets as well as capital expenditures. Reviews and completes check requests for the Finance Department.
• Manages Agency fleet program including maintenance, repairs, vehicle tracking system and roadside assistance.
• Files and coordinates insurance claims.
• Ensures that vehicle registrations and insurance documentation are current and up to date in Agency fleet.
• Manages building automation systems including door access, lighting, HVAC, and security systems.
• Performs preventative maintenance duties including visual inspections, repairs, cleaning, testing, and diagnostic work of equipment and systems.
• Troubleshoots maintenance problems involving HVAC, electrical, structural, plumbing, and equipment repair or replacement.
• Assists with maintaining agency Safety Data Sheet program.
• Purchases supplies, equipment, and materials utilizing agency issued credit card.
• Documents all equipment maintenance and repairs, maintains work order records, work logs and reports.
• Performs minor electrical maintenance to include but not limited to replacement or repair of fixtures.
• Reconfigures, installs, positions, and remounts' modular offices and space (e.g. furniture, wall panels, work surfaces, storage bins, lighting, file cabinets, etc.) to accommodate user needs and maximize office space using various hand, power and specialty tools, dollies and hand trucks.
• Repairs building components such as doors, windows, walls, flooring, appliances, fixtures, etc. as required.
• Coordinates in the establishment of new agency locations and the decommissioning of closed agency locations.
• Paints interior and exterior walls as needed.
• Monitors the fire and safety integrity of the facilities by operating and testing the emergency and fire safety systems.
• Responds to all building and life safety emergencies.
• Participate in fire drills and alarm tests as required.
• Performs quarterly inspections of all facilities, operating systems, grounds and other agency assets in cooperation with the Director of Quality and Compliance and HR in accordance with OSHA and accreditation standards. The status of maintenance and operability of mechanical and other systems will be part of this inspection process. 
• Drives and maintains agency vehicle for business.
• Performs other special assignments at the supervisor’s request.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work requires sitting, standing, stooping, bending, walking, climbing ladders, heavy lifting, use of tools and test equipment.  Work may require extended hours.   Working environment temperature may vary. Ability to be physically active from light to heavy type of work and must be able to lift and/or carry objects weighing up to 50 pounds and occasionally lift and/or carry, push and/or pull objects weighing up to 100 pounds.

Work Environment:

This position requires travel to all agency locations as required by position responsibilities and/or agency management.  This position will be routinely exposed to typical office noise levels and/or exposure to various weather conditions.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Other Knowledge, Skills, and Abilities

Position Requirements:

• Detailed knowledge of systems in all facilities including but not limited to HVAC, plumbing, electrical, air handling, building and security systems. The ability to troubleshoot system failures is required.
• Human relations and communications skills are needed to maintain positive working relations with employees, volunteers, visitors, outside vendors, suppliers, and contractors.
• Ability to interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, and ability to write routine reports and correspondence.
• Knowledge of trades related to building maintenance and repair.
• Knowledge of machines and tools including, but not limited to, the design, use, repair process, and maintenance.
• Knowledge of a variety of building maintenance procedures and techniques.
• Knowledge of occupational hazards and safety precautions.
• Skill in reading and following blueprints and assembly instructions.
• Skills in following safety practices and recognizing hazards.
• Skill in using hand and power tools.
• Ability to communicate effectively, both orally and in writing.
• Working knowledge of PC operations and software is required.
• Color Vision
• Hearing
• Ability to push minimum 100 pounds (industrial tools and equipment).
• Ability to lift minimum 50 pounds (tools and supplies).
• Ability to climb ladder and step ladder.
• Bending at the waist, sitting, kneeling, laying horizontally, climbing, walking, etc., as job may require.
• Must have a valid Michigan’s driver’s license with a chauffer's endorsement and a good driving record with zero work restrictions.
• Must be willing to work irregular hours including evenings, holidays, and weekends. 
• Must submit to agency approved background checks. 

Recommended Employment Qualifications

Education:

• High School diploma or GED is required.
• A 2-year technical trade-related field and/or bachelor's degree is preferred.

Experience:

• A minimum of 2 years of prior work experience working in a maintenance position is required.
• A minimum of 1 year of prior work experience in HVAC is preferred.

Certificates, Licenses, Registrations:

• An HVAC Certification is preferred.

Supervisory Responsibilities:

This position does not supervise staff. This position manages facility contractors and vendors.

Our Mission

Inspired by the Church's social teachings, Catholic Charities West Michigan fosters individuals and families to flourish by providing help and creating hope.

Our Vision

Catholic Charities West Michigan is called to create a just and compassionate community where all people can achieve their divine purpose.

Our Values

• Sanctity of All Life
• Compassion
• Integrity
• Respect
• Equity

CCWM is an equal opportunity employer, subject to all federal and state laws as applicable to a religious Agency.

Salary : $55,096 - $68,020