What are the responsibilities and job description for the Records and Registration Assistant position at Catholic Charities Serving Central Washington?
Position Summary
The Registration and Records Assistant assists in adding, maintaining, and updating client information in the Management Information System (MIS). The Registration and Records Assistant is also responsible for tracking and monitoring existing data for clients in the MIS. General responsibilities include working closely with the clinicians to ensure that service opens, closures, and transfers get completed.
Responsibilities
Provides assistance to behavioral health department in chart data entry and quality control
Performs other duties as assigned
Job Requirements
The following requirements are those that are normally required for performance of this position. Any disabled applicant or incumbent who does not meet one or more of the physical requirements, but who can perform the essential function of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.
Physical Requirements
This position normally requires the physical demands of sitting, standing, walking, bending, lifting or performing other work requiring low physical exertion, talking, hearing and adequate vision on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.
Non-Physical Requirements
Education
Wage Range: $21.00-$25.00 per hour, depending on experience
Benefits
The Registration and Records Assistant assists in adding, maintaining, and updating client information in the Management Information System (MIS). The Registration and Records Assistant is also responsible for tracking and monitoring existing data for clients in the MIS. General responsibilities include working closely with the clinicians to ensure that service opens, closures, and transfers get completed.
Responsibilities
Provides assistance to behavioral health department in chart data entry and quality control
- Review electronic medical record data for completeness and accuracy
- Data entry for openings
- Complete 180-day and 90-day periodic reviews
- Complete transfers, openings, & closings for clients
- Work with other staff to ensure continuity of client services
- Maintenance of client electronic health record information information in the MIS
- Enter case staffings
- Send documents through DocuSign
- Send referrals for case management services
- Run monthly reports
- Register and maintain client information in the MIS
- Uploading DocuSign packets for intakes
- Back up coverage for new client intakes
Performs other duties as assigned
Job Requirements
The following requirements are those that are normally required for performance of this position. Any disabled applicant or incumbent who does not meet one or more of the physical requirements, but who can perform the essential function of the job (with or without reasonable accommodations) shall be deemed to meet these requirements.
Physical Requirements
This position normally requires the physical demands of sitting, standing, walking, bending, lifting or performing other work requiring low physical exertion, talking, hearing and adequate vision on a regular basis to perform the job requirements. These physical demands are required up to 90% of the time.
Non-Physical Requirements
Education
- High school diploma required. Associate degree in related field preferred.
- Completion of recognized course in data entry or medical office operation preferred
- 2 years of experience in data entry within a collaborative team environment required
- Knowledgeable of community mental health system and requirements
- Ability to manage high detail administrative tasks
- Bilingual (English/Spanish) preferred
- Computer skills and knowledge of Microsoft Office Suite
- Strong interpersonal skills
- Team player
- Being cleared by criminal background check and fingerprinting when required
Wage Range: $21.00-$25.00 per hour, depending on experience
Benefits
- 13 paid holidays, 12 days of vacation, 12 days of sick leave per year
- Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
- Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
- Basic Life Insurance paid 100% by Catholic Charities
- Flexible Spending Account eligibility following 6 months of employment
- Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
- Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
- Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
- Annual longevity awards begin at 5 years of employment
Salary : $5,250