What are the responsibilities and job description for the Program Administration | Grant Business Manager position at CATHOLIC CHARITIES OF THE ARCHDIOCESE?
Catholic Charities is looking for the right people; people who wish to serve their community as a part of a family friendly organization doing good within the Houston-Galveston area. We attract and retain the best talent by investing in our employees. People of all faiths helping people in need.
The Grant Business Manager is responsible for developing and managing program and contractual budgets; coordinating grant and contract application and reporting processes; and supporting the preparation, editing, and submission of proposals, renewals, and required reports for funding from federal, state, and local government agencies, as well as other public and private funders. This role serves as a key project manager for the organization’s grants lifecycle, maintaining a centralized tracking system for submissions, renewals, compliance requirements, and reporting deadlines to ensure timely, accurate deliverables.
PRINCIPAL DUTIES
- Develop program and contractual budgets, narrative components, and supporting documentation for funding applications.
- Maintains a deadline tracking system to coordinate and support the submission of grant and contract applications, renewals, and required reports.
- Monitor ongoing grant and contract obligations to ensure compliance with funder requirements.
- Monitor budget variances and ensure expenses align with allowable costs and funding guidelines.
- Support financial reporting and prepare documentation required for audits and funder reviews.
- Support Program Directors and Vice Presidents in the preparation, submission, review, and evaluation of government and sponsored funding opportunities.
- Partner with Program Directors and Vice Presidents to create and manage budgets for grants, contracts and annual agency budgets.
- Reviews and understands RFP/RFA/NOFA/NOFO and all application requirements.
- Manages and communicates the grant application process for Senior Vice President, including development of application timelines, check lists, task assignments, etc. to ensure smooth application process and correct budget development.
- Attends required grant and funding conferences and trainings both in person and via webinar and disseminates information to Senior Vice President for review and application decisions.
- Assist program staff with collecting required data, documentation, and attachments for applications and reports from internal departments, agency records, and online sources.
- Partner with Quality and Compliance department when contracts are awarded to ensure contracts are reviewed, approved, and requirements are understood by grant-related staff.
- Maintains accounts, login-ins, and passwords for various government grant-related portals (Grant Solutions, E-grants, Grants.gov, etc.) and follows Agency and government entity policies regarding account security.
- Runs reports off agency databases and supports staff with grant compliance and the submission of reports through online portals when necessary.
- Supports Program Directors and Vice Presidents in utilize online postings, email lists, and grant databases to seek out and research new public funding opportunities from all levels of government (City, County, State, Federal)
- Review and assess public funding opportunities for alignment with application requirements, agency priorities, mission and Catholic principles, and facilitate cross-functional review meetings with senior leadership and relevant department.
- Facilitate meetings to develop, review and oversee ongoing budget compliance with Senior Vice President, Vice Presidents and Finance as necessary to ensure accuracy.
- Maintains positive relationships and communication with government and other funding agencies via email and phone as required.
- Assist with other duties as assigned.
Qualifications:
MINIMUM QUALIFICATIONS
- Bachelor’s degree in Business Administration, Finance, Public Administration, Nonprofit Management, or a related field.
- Three (3) years of experience in grant writing, grant management and budget development.
- Valid Texas Driver’s License
SKILLS REQUIREMENTS
- Highly organized and detail-oriented, with the ability to manage multiple projects and competing deadlines.
- Strong financial acumen and analytical skills.
- Excellent written and verbal communication abilities.
- Demonstrated sound judgment and problem-solving skills.
- Strong relationship-building and collaboration skills across diverse stakeholders.
- Comfort navigating complex online grant and contract management systems.
- Proactive, self-directed work style with the ability to work independently and take initiative.
...............................................................................................................................................................................................................
Catholic Charities is an equal opportunity employer. We actively foster an environment that is free of racism, discrimination, bias, and harassment where all individuals are treated with dignity, safety, and respect. Successful applicant must comply with federal contractor vaccine mandate requirements.
The work you do will help us advocate for the vulnerable among us, a network of support services to people of all ages and from all walks of life and religious backgrounds.