What are the responsibilities and job description for the Office Coordinator - Adult Education Services position at Catholic Charities of Southern Nevada?
Why Work at Catholic Charities of Southern Nevada
When you join Catholic Charities of Southern Nevada, you’re becoming part of a mission that has uplifted our community since 1941. Every day, your work directly supports the most vulnerable individuals in Southern Nevada — offering dignity, hope, and critical services to people of all backgrounds, regardless of race, religion, or creed.
As one of the region’s leading nonprofit service providers, we operate 16 impactful programs that reach more than 4,000 people each day. Our team serves across four essential areas — Family Services, Food Services, Immigration and Refugee Services, and Homeless and Housing Services — including the largest Meals on Wheels and Emergency Shelter programs in Southern Nevada. When you work here, you’re not just doing a job; you’re helping transform lives.
What We Offer
We believe in taking care of the people who take care of our community. Catholic Charities provides a comprehensive benefits package, including:
Position Summary
The Office Coordinator is expected to maintain an efficient professional educational environment as well as provide administrative support to the Adult Education Services (AES) by serving as receptionist, assisting Program Director with administrative tasks, inputting student data, tracking attendance, create and maintain student records, assist and conduct registration, provide statistical information for reporting purposes, and ordering of office supplies.
Essential Responsibilities
CCSN is a drug free and equal opportunity employer. All employees must successfully complete a drug test and background check prior to employment.
When you join Catholic Charities of Southern Nevada, you’re becoming part of a mission that has uplifted our community since 1941. Every day, your work directly supports the most vulnerable individuals in Southern Nevada — offering dignity, hope, and critical services to people of all backgrounds, regardless of race, religion, or creed.
As one of the region’s leading nonprofit service providers, we operate 16 impactful programs that reach more than 4,000 people each day. Our team serves across four essential areas — Family Services, Food Services, Immigration and Refugee Services, and Homeless and Housing Services — including the largest Meals on Wheels and Emergency Shelter programs in Southern Nevada. When you work here, you’re not just doing a job; you’re helping transform lives.
What We Offer
We believe in taking care of the people who take care of our community. Catholic Charities provides a comprehensive benefits package, including:
- Competitive insurance coverage
- Generous paid time off
- A retirement plan to support your future
Position Summary
The Office Coordinator is expected to maintain an efficient professional educational environment as well as provide administrative support to the Adult Education Services (AES) by serving as receptionist, assisting Program Director with administrative tasks, inputting student data, tracking attendance, create and maintain student records, assist and conduct registration, provide statistical information for reporting purposes, and ordering of office supplies.
Essential Responsibilities
- Serve as receptionist by answering and directing phone calls, replying to emails, and greeting and assisting students.
- Create and enter student records in the LACES database.
- Enter follow-up information in LACES database for students who obtained employment, moved, or stopped attending.
- Participate in outreach activities to engage community members, promote program services, and recruit new students.
- Assist in registering clients who are unable to attend scheduled registration.
- Create student records for new students and maintain records for current students.
- Organize and file paperwork and keep file cabinets in order.
- Create and monitor monthly attendance records in the NDE database, LACES, and provide information to staff.
- Monitor the attendance daily input in LACES, printout attendance reports, and maintain student sign-in records.
- Assist Instructors and Director with photocopies, faxes, filing and retrieving student files.
- Provide weekly registration and monthly attendance reports to CCSN, ECDC, and other student organizations and programs requiring these reports.
- Assist with preparation of reports including registration attendance, class attendance, Burlington English hour, Essential Education hour, volunteer, guest speaker, and program quarterly report.
- Conduct monthly office supply inventory and complete monthly order request.
- Responsible for maintenance of office equipment: copy and fax machines and ordering of supplies through contract vendor.
- Responsible for outgoing mail as well as sorting and distributing incoming mail to AES staff daily.
- Attend and participate in ongoing meetings and professional development.
- Assist with translation and interpretation with students and documents.
- Protect all confidential information, company property and electronic data. Comply with safety rules.
- Other related duties as directed.
- Due to clientele, must be bilingual in English and Spanish.
- Strong organizational and time management skills.
- Ability to work in a fast-paced environment.
- Ability to work with minimum supervision while completing all tasks.
- Ability to operate a multi-line phone system.
- Ability to work in a multi-cultural setting.
- Possess clear, consistent, effective oral and written communication skills.
- Proficiency in computers and software including Microsoft Office.
- Associate Degree in Administration preferred or minimum of high school diploma and four years of work experience in administration field or office setting.
- Flexible schedule to work after hours as necessary.
- Primarily works in an office environment but will also work throughout the agency and at off-site locations.
- Ability to communicate with instructors, students, volunteers, and co-workers.
- Ability to operate and use office equipment, especially computer, keyboard and mouse.
- Ability to continuously sit and/or stand.
- May occasionally lift up to 35 pounds.
CCSN is a drug free and equal opportunity employer. All employees must successfully complete a drug test and background check prior to employment.
Salary : $20