Parish Coordinator (Part Time)

Position Summary
Catholic Charities of Northwest California (CCNWC) seeks a part-time Parish Coordinator to deepen relationships with Catholic parishes across the North Coast and North Bay service area and strengthen parish-based support for our mission. The Parish Coordinator will serve as a vital bridge between Catholic Charities of Northwest California  and local parish communities—promoting awareness, service, and philanthropy rooted in Catholic social teaching. This position will focus on building strong parish partnerships that increase engagement and help achieve annual fundraising goals through parish appeals, second collections, and special initiatives.

The Parish Coordinator is a hybrid/remote position covering Sonoma, Napa, Lake, Mendocino, Humboldt, and Del Norte counties.

Essential Functions

Parish Relationship Building

1.      Serve as the primary liaison between Catholic Charities and assigned parishes, maintaining regular communication with pastors, deacons, and parish staff.

2.      Coordinate parish visits, pulpit talks, and ministry presentations highlighting CCNWC’s impact and opportunities for engagement.

3.      Support pastors and parish leaders in scheduling parish appeals, second collections, and special giving opportunities.

4.      Represent CCNWC at parish and diocesan events, building trust and visibility.

Fundraising and  Development Support

1.      Collaborate with the Development team to help achieve annual parish-based fundraising goals (e.g., total dollars raised, number of parishes participating, donor acquisition).

2.      Promote and coordinate parish participation in diocesan-wide or seasonal campaigns (e.g., Lent, Advent, or Caritas-focused drives).

3.      Identify and cultivate parish donors and ministry leaders as potential ongoing supporters or ambassadors.

4.      Provide timely feedback and insights from parishes to inform fundraising strategies and messaging.

5.      Support in-kind giving needs including compilation of needs for in-kind gifts from programs,

6.      outreach to community to secure in-kind gifts, keep records od gift,  and acknowledge gifts.

Education and Outreach

1.      Share CCNWC impact stories, educational materials, and Catholic social teaching resources that inspire parish giving and service.

2.      Coordinate and distribute weekly parish bulletin content, flyers, and announcements in collaboration with the Communications team.

3.      Support volunteer engagement and parish-based service activities as part of holistic parish partnership development.

Reporting and Coordination

1.      Track parish engagement activities, contacts, and giving outcomes for weekly upload to CRM.

2.      Submit monthly reports summarizing outreach activities, funds raised, and parish engagement metrics.

3.      Participate in periodic team meetings and contribute to quarterly planning discussions.

Fundraising Goals

1. Meet specific Annual Targets adjusted based on service area and contract scope.

One Agency

1.      Support the Mission, Vision, and Values of Catholic Charities in the performance of all essential job functions and responsibilities.

2.      Ability to perform essential job functions with or without reasonable accommodations to the workplace or work processes.

Other Responsibilities

1.      1.Work with Diocese of Santa Rosa.

2.      Evening and weekend availability required for parish events and Masses.

3.      Perform other related duties as assigned.

Note:  Catholic Charities considers this position to be a mandated reporter of child abuse and elder abuse.

Agency Culture

It is essential that all employees of Catholic Charities aspire to the following:

·         A commitment to the agency’s mission, vision, and values.

·         A commitment to excellence in everything we do.

·         A commitment to performance and quality improvement.

·         A commitment to outcomes and measured results.

·         A commitment to innovation and to what is possible.   

Education, Experience, and Skills Required 

1.      Education level, experience, demonstrated experience in parish ministry, community engagement, or nonprofit development, required.  An additional four to six years’ experience may be considered as a substitution for the bachelor’s degree.

2.      Strong understanding of Catholic parish structure and Catholic social teaching, excellent interpersonal and public speaking skills, ability to engage clergy and lay leaders, required.

3.      Highly organized, self-directed, and comfortable working independently, ability to produce accurate and thorough work and to monitor work for quality. Ability to prioritize and plan work activities  to use time efficiently.

4.      Prior experience with Catholic Charities, diocesan development, or parish fundraising, familiarity with donor management systems, preferred.

5.      Dependable, able to follow instructions, respond to management direction and to use feedback to improve performance to successfully complete essential functions with timeliness and organization.

6.      Ability to make appropriate decisions based on training and experience when faced with multiple options.

7.      Demonstrated proficiency with or ability to learn Office 365 and databases; willingness to learn and apply new software and platforms as necessary for the work.

8.      Ability to communicate, orally and in writing, clearly and respectfully with clients and colleagues, individually, and in group settings.

9.      Passion and enthusiasm for the mission of Catholic Charities and its clients.

10.  Possess valid driver’s license; at least state required minimum of auto insurance. Access to reliable transportation and willingness to travel throughout the region

11.  Must pass DOJ background clearance (fingerprinting) in accordance with the Diocese of Santa Rosa’s policies, prior to start of employment.

Job Analysis/Job Description Physical Requirements   

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms and talk or hear. The employee is often required to stand, walk, travel, and stoop or bend. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to sit or stand for extended periods while using a computer. 

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Frequent incoming telephone calls, scanners, and copiers as well as a wide range of clients or at times clients in distress contribute to a noise level of average to above average. 

Employee signature below constitutes employee's understanding of the essential duties, functions, and requirements of the position. 

 Employee Signature____________________________________   Date____________