Administrative Assistant – Children and Families

Description

Our History

In 1879, Father Bernard Donnelly established Mount St. Bernard’s Orphanage in Kansas City. With that one act of faith, hope and charity, many lives — and a community — were transformed.

And, from that humble beginning a strong tradition of compassionate care and social service took root, thrived, and grew to become Catholic Charities of Kansas City-St. Joseph.

Catholic Charities empowers at risk people to create a pathway out of poverty by alleviating their immediate crises to create stability; then providing robust support to lift them to dignity and self-reliance.

Today, millions of lives have been transformed, in the communities we serve. We have office locations in the Kansas City metro-area, St. Joseph, Missouri, a Food Pantry in Kansas City and another in Cameron, Missouri, while serving a 27-county region. 

Our Culture/Mission Characteristics

While performing job duties, staff will:

• Follow the Catholic Social and Moral Teachings in all aspects while performing job duties.
• Work collaboratively to achieve goals and resolve conflict to achieve the greater good.
• Respect the diversity of talents and gifts of others and believe in cultivating those to promote personal and professional development.
• Demonstrate compassion and commitment for helping others improve their own lives.

Mission 

Helping people move to a better life through hope-filled care, services, and advocacy, calling all those of goodwill to join us.

Vision 

By lifting people in need to the dignity of self-reliance, and encouraging others to help, our communities will become one human family.

Values 

Hope/Faith, Trust, Commitment, Collaboration 

Position Objective

This position manages a variety of administrative duties to support the Children and Families programs. This role also provides individual support to the director and staff of the programs. The Children and Families program offers client services through Moms Empowerment, Social Butterflies and Adoption Services. This is a full-time position, working a 38-hour compressed work week, Monday - Thursday from 8 a.m. - 5:30 p.m. This position works 100% onsite.

Responsibilities

• Ordering supplies for the department.
• Make copies of materials for programs.
• Process check requests.
• Process and scanning credit card receipts.
• Prepare and complete mailings.
• Prepare confidential correspondence.
• Complete grant outcome tracking, as needed.
• Participate in team meetings.
• Prepare meeting minutes.
• Participate in presentations, as needed.
• Assist with client pick-up of in-kind donations, paperwork, etc.
• Is the gatekeeper to the Children and Families department. Under guidance of director, handles incoming issues and concerns addressed to them. These issues and concerns may be of a sensitive and confidential nature and are handled as such.
• Prepare memos, agendas, reports, and presentations.
• Maintain waiting lists for all programs within the department.
• Help with specific projects, such as compiling information for COA, Agency visits, and grant/funder requests.
• Handles calls/emails/mail requests for assistance from clients.
• Maintains the highest level of confidentiality when dealing with clients/staff.
• Assists as needed with projects that impact the Agency.
• Participates in annual Second Collection outreach initiative. 
• Provide back-up support for the agency receptionist.
• Other duties as assigned to benefit the agency and/or department.

Requirements

Qualifications

• Possess a High School Diploma, associate degree preferred.
• At least 1 year of Administrative Assistant experience, preferably within non-profit agency.

Additional Skills

• Proficient in Microsoft Office software.
• Excellent communication skills-both verbal and written.
• Strong interpersonal skills with the ability to build relationships.
• Ability to effectively work independently and as a resourceful team player.
• Demonstrated ability to meet deadlines in a fast-paced office environment.
• Experienced problem solver that proactively seeks solutions to complex issues and concerns.
• Handles confidential information discretely and professionally.
• Strong organizational skills with excellent attention to details.

I understand that as an employee of Catholic Charities I am expected to perform job duties in alignment with the items listed below:

• Follows the Catholic Social and Moral Teachings in all aspects while performing job duties.
• Works collaboratively to achieve goals and resolves conflict to achieve the greater good.
• Respect for the diversity of talents and gifts of others and belief in cultivating those to promote personal and professional development.
• Demonstrates compassion and commitment for helping others improve their lives.