Office Manager

Holy Spirit Catholic School

Job Title: Office Manager

Exemption Status: Non-Exempt (Full Time)

Primary Function: Under the direction of Principal, is responsible for the full range of functions in school. Responsibility is fully delegated by the principal, typically in the areas of registration, purchasing, classroom/parent communications,

Essential Duties And Responsibilities

• Supports the school's spiritual and pastoral mission
• Shall abide by Catholic principles in the teacher’s professional and private life and shall govern his/her professional and private life in strict accordance with Catholic morals and principles to demonstrate complete adherence to Catholic moral structures.
• Works collaboratively and displays a positive, friendly, and professional manner with all employees and school families; welcome them to the school community.
• Manages student registration; explanation of tuition; review of student records, transcripts, monitor attendance.
• Coordinates marketing and social media with the Public Relations coordinator to positively promote the school.
• Maintains and respects the privacy of the persons supported
• Schedule and give classroom tours. Be knowledgeable of the school’s philosophy and history. Be familiar with topics such as academics, class schedules, class size; be able to answer parent questions.
• Receives and processes student applications and student withdrawals; ensure maintenance of student applications; Maintain and update information in student information system
• Assists in the functions of registration to include the ongoing registration of new students
• Works closely with the school finance department with regards to registration, tuition commitment and financial aid.
• Works closely with teachers to help with the new student transition.
• Answers and handles incoming telephone calls in a professional and courteous manner
• Accurately and on a timely basis, handles correspondence; maintains files and other student-related documentation
• Performs other duties as assigned
  
  

Knowledge, Skills And Abilities Required

• Must have a working knowledge of, and a strong commitment to the mission of the Diocese and a Catholic school; a practicing Roman Catholic in full communion with the Church preferred.
• Must have excellent communications skills, verbal and written, excellent human relations and interpersonal skills
• Ability to exercise courtesy to fellow employees, families, and the public
• Must be a self-starter, well organized and able to handle multiple tasks
• Ability to maintain confidentiality
• Ability to work collaboratively in a team environment; punctuality is a must at all times.
• Proficiency in computer technology to include word-processing and spreadsheets, minimum typing skills of 40 WPM
• Professional bearing; clean and neat personal appearance
• Ability to successfully complete a criminal history and background check. For the Background Screening Clearinghouse Education and Awareness website, visit this site: https://info.flclearinghouse.com .
  
  

Language Skills

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees and the general public.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands-to-finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee must regularly lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

WORKING CONDITIONS

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate. Position may require employee to travel and drive one's own vehicle to various diocesan locations