Staff Accountant

Essential Duties and Responsibilities:

The position is responsible for fundamental accounting duties requiring an understanding of accounting principles. 

General Ledger:

• Prepare basic, standard journal entries to the general ledger, including recurring journal entries, post basic entries upon approval.
• Perform other data entry functions into various databases and sub-systems.
• Maintain general ledger and subsidiary ledger accounts.
• Ensure all invoices, check requests, expenses and bills have been properly authorized and backup detail is supplied to support charge.

• Audit expense reports to ensure proper coding of expenses and adherence to the stated travel policy and procedures.
• Research and resolve basic questions related to general ledger items.
• Assist with special projects as assigned.
• Assist with yearend audit and 990 returns.
• Other duties as assigned.

Payroll:

Review the final payroll with the Finance Director

Check the balance in the checking account to be sure there is an adequate balance for the payroll disbursement.

• Prepare the semi-weekly payroll journal entries.
• Reconcile the entry to the payroll reports from the then current payroll processing system.
• Reconcile the health insurance billing to the program insurance spreadsheet.
• Post the journal entry and reconcile with general ledger.
• Assist employees with login and paystub access issues.
• Answer employee questions regarding sick and vacation accruals

Accounts Receivable:

Process deposits to bank via desk top deposit device or going to the bank.

• Record all deposits in the General Ledger daily.
• Retrieve daily bank activity and maintain the daily bank reconciliation in the accounting system.
• Enter all billable invoices into the Accounts Receivable system.
• Review the Aged Accounts Receivable monthly.
• Match cash receipts to proper invoice.

Grant Billing

Review new grants and review billing requirements.

• Participate in any required grant training.
• Work with program directors to determine how to meet billing requirements.
• Review requirements of submitting billing,
• Organize monthly billing items including billable expenses.
• Determine payroll applicable to specific grants for billing purposes.
• Review all information for grant billing including expenses and applicable payroll.
• Prepare all reports for grant billing, including copies of cancelled checks, and payroll records.
• Prepare monthly billing statements for grants.

• Learn different grant billing software programs as required.
• Upload and submit grant monthly billings.
• Reconcile grant billing with general ledger and job reports.
• Post grant billing in Accounts receivable ledger
• Create and maintain grant billing files with backup.
• Post grant payments to Accounts receivable ledger.
• Maintain grant spreadsheets showing charges, payments, and balances.

Other Miscellaneous Duties:

Assist, when necessary, in the review of other Staff Accountants' work.

• Assist with Salsa software. Ensuring that the Development Department has all donation information and back up on a timely basis.
• Assist in the preparation of grant budgets.
• Complete training courses as required.
• Prepare, with the Finance Director, the yearly budgets.
• Analyze monthly the general ledger and assist in the preparation of the monthly financial statements.
• Maintains an organized and neat office and accounting files.
• Assist, when necessary, the Director of Finance with any accounting department items

The above is intended to describe the general context of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

Salary : $25 - $30