What are the responsibilities and job description for the Receptionist-Immigration Legal Services (Must be Bi-lingual-English/Spanish) position at Catholic Charities Diocese of Palm Beach, Inc.?
Essential Duties and Responsibilities:
- Greet clients as they enter the suite.
- Ensure that all clients/visitors have signed in the office sign in sheet.
- Verify appoint calendar to ensure confirmed appointments.
- Assist with initial client screening, referrals, and appointment scheduling.
- Provide intake forms to new clients.
- Any clients that have not been in the office in more than 1year).
- Notify staff of appointments.
- Track and receive payments of client legal fees.
- Assist with the preparation of immigration forms under the supervision of the Program Director/Attorney, such as family petitions, asylum, waivers, extensions of status and naturalization applications.
- Open cases in Law Logix (LLX) and follow case assignment protocol.
- Assist with the maintenance of organized filing/case management system.
- Prepare letters to clients in English and Spanish under the direction of the Program Director.
- Assist with compilation of program statistics, report and timesheets.
- Assist with inventory and ordering of office supplies.
- Translate legal document from Spanish to English.
Salary : $18 - $20