Administrative Assistant

Catholic Charities seeks to implement the Church's mission of social justice in the Diocese of Arlington in ways that strengthen individuals, families, and communities. In addition to a purpose-based work environment, Catholic Charities offers a generous benefit package including medical plans, generous holiday leave, paid Family Medical Leave*, flexible work options, career development, Diocesan tuition reimbursement*, retirement plans and much more.

Administrative Assistant
Ministry: Mother of Mercy Free Medical Clinic
Primary Office: Woodbridge
Hours per Week: 20
Staff Supervisor: Site Supervisor
Telework Available: _X___ No ____Hybrid
Starting Hourly Rate: $20.00
Schedule: Monday – Thursday: 8am – 1pm

Position Description:
The Administrative Assistant is responsible for welcoming clients to the clinic, managing the front desk area and providing administrative duties at the clinic to ensure operational effectiveness and efficiency.

Position Responsibilities:

• In alignment with agency, state and federal policies, ensure security of client and employee protected information, rights and privacy.
• Manage reception/front desk area including answering phone calls, distributing mail, greeting clients, patients and visitors.
• Conduct eligibility screens for clients desiring free health services.
• Make follow up calls to patients and clients as needed.
• Assist with monthly, quarterly and annual reports.
• Prepare vouchers, handle invoices, expense accounts for payment processing.
• Obtain and maintain office supplies.
• Provide administrative support to Program Director as needed.
• In alignment with the Office of Volunteer/Ministry standards, maintaina volunteer schedule and train volunteers in their duties.

Qualifications & Skills:

• Fully bilingual (English/Spanish)
• Effective interpersonal and customer service skills
• Effective organizational, time management, detail oriented and administrative skills
• Ability to learn new tasks and procedures, comply with processes, complete tasks independently, make timely decisions in the context of a workflow.
• Effective oral and written communications skills in English and Spanish.
• Ability to maintain strict confidentiality in communication with others.
• Willingness to uphold Catholic social teaching in the workplace
• Fluency in Microsoft office, excel, data base entry and other relevant software

Education and Experience:

• High School Diploma/GED required; further education and/or medical training a plus
• One or more years of related experience required
• Experience in a customer service environment preferred

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Must be able to communicate verbally with patients in person and on the phone.

BENEFITS: Vacation, Sick, 16 paid holidays in 2025, Employee Assistance Program, 403(b), After 1 year: Retirement Plan; Closed between Christmas and New Year.*

Thank you for your interest in joining Catholic Charities, Diocese of Arlington in the crucial work we do. Catholic Charities appreciates the time and effort it takes to submit an application.

Salary : $20