Accounting Administrator

ACCOUNTING ADMINISTRATOR

PART TIME: 15– 20 HRS / WEEK WITH FLEXIBLE SCHEDULING

$40 PER HOUR

Cathedral Church of St. John the Divine

The Cathedral Church of Saint John the Divine, the mother church of the Episcopal Diocese of New York and the seat of its Bishop, is chartered as a house of prayer for all people and a unifying center of intellectual light and leadership. It serves the many diverse people of our diocese, city, nation and world through an array of liturgical, cultural and civic events; pastoral, educational and community outreach activities; and maintains the preservation of the great architectural and historic site that is its legacy.

The Cathedral is located on Amsterdam Avenue between 110^th and 113^th Streets in the beautiful Morningside Heights neighborhood, just south of Columbia University.

POSITION OVERVIEW

We are seeking an experienced and detail-oriented Accounting Administrator to assist our head accountant in managing the Cathedral’s financial records and to help ensure the smooth operation of our finance department. This role is vital to the daily operations of the Cathedral and requires a proactive individual capable of managing multiple priorities in a fast-paced environment. The ideal candidate will be responsible for a range of accounting and administrative duties to ensure timely and accurate financial reporting in all aspects of the four-person finance department, including but not limited to financial recording, accounts payable/receivable, payroll support, bank reconciliation and audit support. We offer competitive pay, a very attractive benefits package, and the opportunity to work for an organization at the center of New York City’s spiritual and cultural life.

Accounting Duties

• Accounts Payable/Receivable: Manage the day-to-day accounts payable and accounts receivable processes, including processing invoices, obtaining approvals, preparing payment batches, and tracking customer payments.
• Reconciliations: Perform timely bank and credit card reconciliations, identifying and resolving any discrepancies in financial records.
• Financial Records: Maintain accurate and up-to-date financial records and documentation, including ledgers, invoices, and receipts, in compliance with internal policies and accounting standards.
• Reporting: Assist with monthly, quarterly, and annual financial close processes and help prepare financial reports and statements (e.g., income statements, balance sheets).
• Audits: Coordinate with internal and external audits and provide necessary documentation during annual audits.
• Payroll Support: Assist with payroll processing activities, including inputting hours, verifying data, and ensuring accurate disbursements. 

Administrative Duties

• Data Entry: Perform accurate and efficient data entry tasks using accounting software and spreadsheets.
• Documentation Management: Organize, prepare, and store information in both paper and digital forms, maintaining an orderly filing system.
• Communication: Serve as a point of contact for vendors and clients regarding invoices and payment issues, resolving discrepancies promptly and professionally.
• Office Support: Provide general administrative support, which may include managing office supplies, handling mail/fax distribution, and assisting with general office duties. 

Qualifications and Skills

• Experience: Proven work experience (e.g., 5 years) as an Accounts Administrator, Accounting Assistant, or in a similar accounting role.
• Education: An Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Technical Proficiency:
• Strong working knowledge of non-profit accounting software (e.g., Blackbaud).
• Advanced proficiency in Microsoft Excel, including experience with pivot tables and basic formulas.
• Solid data entry skills and familiarity with financial reporting software.
• Core Competencies:
• Strong understanding of basic accounting principles and bookkeeping procedures.
• Exceptional attention to detail and accuracy.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong verbal and written communication skills.
• Proactive problem-solving abilities and a commitment to maintaining confidentiality and integrity in financial matters. 

Equal employment opportunity and having a diverse staff are foundational principles at The Cathedral of Saint John the Divine. We are committed to ensuring equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law.

To apply, please send resumé to jtiebout@stjohndivine.org