People & Culture Admin Assistant

Our mission is to inspire authentic relationships through unforgettable live experiences. We deliver on that mission through two complementary platforms: 

• Food Services platform, which, under one roof, offers the nation's only one-stop shop for catering, ranging from recurring corporate meal programs to food truck-driven special events. The platform includes Roaming Hunger (the nation's leading food truck and mobile food marketplace), Cater2.me (a premier, curated, office catering provider), and Mobile Food Alliance (also known as MFA, which supports food entrepreneurs). Whether it’s a party, a large corporate event, a lunch service, a festival, or anything in between—if an event needs catering, we deliver the solution.
• Brand Experience platform, anchored by RMNG, is the country's premier experiential marketing agency focused on mobile and pop-up activations.

We aim to redefine industry standards, and we're on the lookout for talented individuals who share our vision and drive.

Job Description

Are you an organized, people-friendly problem-solver who enjoys keeping an office running smoothly? We're hiring an Office & Administrative Coordinator to join our growing team! This role is the go-to person for day-to-day office and facilities needs, while also providing administrative support to our People & Culture team. You will help create a great in-office experience for employees.

This position requires exceptional attention to detail, adaptability, and a friendly, service-oriented approach when working with staff at all levels. The ability to manage your time effectively in a hybrid work setting is also essential. This hybrid role is expected to work from the West Los Angeles, CA office a minimum of 3 days per week (in-office presence may be higher depending on office needs).

Key Responsibilities:

People & Culture (P&C) Support

• Serve as an accessible and welcoming point of contact for our distributed team, both online and in the office, helping to direct team member questions to the appropriate individual or resource within the P&C department.
• Provide administrative support to the P&C team, including drafting communications, creating templates/SOPs, coordinating schedules, data entry, preparing trackers/reports, and any ad hoc special projects. 
• Coordinate with IT to track/order office equipment and to set up and troubleshoot office tech. 
• Help plan and execute employee engagement initiatives and internal communications.
• Identify and suggest process improvements and new ideas to make the office and administrative operations more efficient and enjoyable for everyone.
• Take on other administrative projects and initiatives as assigned.

Office & Facilities Support

• Serve as the primary point of contact for office needs, including requests for supplies, equipment, mail/shipping, and vendor coordination (cleaning, maintenance, building management, etc.).
• Maintain common areas (kitchen, conference rooms, lobby) to keep the office organized and stocked.
• Coordinate logistics for office celebrations, meetings, and employee events.
• Track and order office supplies and equipment within budget.
• Welcoming office visitors and managing sign-in procedures

Skills and Qualifications:

• Excellent verbal and written communication skills with a strong customer service orientation.
• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Google Suite (Gmail, Google Docs, Google Sheets, Google Calendar, etc.).
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive, collaborative, and adaptable approach to work.
• Comfortable coordinating with vendors and managing hands-on office/facilities tasks.
• No prior HR experience required. Candidates with an interest in HR/People Operations, or prior office administration experience, are encouraged to apply.
• Startup or fast-growing company experience (a plus).

Compensation and Benefits: 

• $20-$25/hour
• Paid Time Off
• Healthcare benefits with employer contribution
• 401(k) retirement plan
• Opportunities for professional growth through learning programs and mentorships
• A great group of people to work with!

A NOTE TO CANDIDATES:

Roaming Hunger is an Equal Opportunity Employer. We do not unlawfully discriminate in employment opportunities or practices on the basis of actual or perceived age, race, creed, color, national origin, sex, religion, physical or mental disability, medical condition, sexual orientation, gender, gender identity, gender expression, ancestry, marital status, veteran status or other military status, legal alien status or citizenship status, genetic carrier status, genetic information, AIDS or AIDS-related complex or HIV status, being a victim of domestic violence, protected activity (i.e., filing a charge of discrimination, participating in a discrimination proceeding, or otherwise opposing prohibited discrimination), or any other characteristic protected by federal, state, or local law.

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