Executive Assistant

Position Summary

The Executive Assistant position provides high-level administrative, organizational, and operational support to the Catawba Nation Gaming Commission, Commissioners, and Executive Director. This position plays a critical role in supporting regulatory oversight of tribal gaming operations by ensuring effective communication, accurate recordkeeping, and efficient workflow within the Commission. The Executive Assistant maintains strict confidentiality, adheres to tribal, federal, and state gaming regulations, and represents the Commission with professionalism and cultural respect.

Essential Functions

An individual in this role must be able to perform the following functions with or without reasonable accommodation:

• Provide direct administrative support to the Executive Director and Commissioners, including calendar management, scheduling, correspondence, and travel arrangements.
• Prepare, edit, and proofread documents, reports, memos, and presentations.
• Manage incoming communications and route items appropriately.
• Coordinate Commission meetings, hearings, workshops, and regulatory briefings.
• Maintain accurate and secure records in accordance with tribal Gaming Commission policies, Tribal law, federal regulations, and retention schedules.
• Assist with preparing and submitting regulatory submissions.
• Ensure confidential materials and sensitive information are handled and stored properly.
• Prepare agendas, compile meeting materials, and distribute packets for Commission meetings.
• Take and transcribe minutes, ensuring accuracy and timely dissemination.
• Track action items, deadlines, and follow-up activities required by the Executive Committee, Commission, or Executive Director.
• Serve as a point of contract for tribal members, Executive Committee, and Commissioners.
• Uphold tribal values and professionalism in all interactions.

This position description is not an exhaustive listing of the expectations associated with the role and additional tasks may be assigned as needed by management. Changes to this document may only be made by a member of the Human Resources team. Catawba Indian Nation reserves the right to amend this job description.

Catawba Indian Nation exercises INDIAN PREFERENCE:

Tribal Government Positions
Native American (Indian) preference applies to this position pursuant to the Indian Self-Determination and Education Assistance Act, 25 U.S.C. § 5301 et seq.; the Indian Reorganization Act, 25 U.S.C. § 5116; and other applicable federal and tribal laws, consistent with the sovereign authority of the Catawba Indian Nation.

Gaming Commission Positions
Native American (Indian) preference applies to this position pursuant to the Indian Gaming Regulatory Act, 25 U.S.C. § 2701 et seq.; applicable regulations of the National Indian Gaming Commission at 25 CFR Chapter III; the Indian Reorganization Act, 25 U.S.C. § 5116; and other applicable federal and tribal laws, consistent with the sovereign authority of the Catawba Indian Nation.
 

Qualifications  

Experience: 3 years of executive level administrative experience, preferably in a regulatory, governmental, or tribal organization.

Education: High School diploma required. Associate’s degree in business administration, Office Management, Public Administration, or related field preferred.

Licenses & Certifications: Must be able to obtain and maintain a valid gaming license as required by the Catawba Nation Gaming Commission; Current Driver’s License

Knowledge, Skills, and Abilities

• Strong knowledge of administrative procedures, office software, and document management.
• Exceptional organizational, writing, proofreading, and verbal communication skills.
• Availity to interpret and maintain compliance with policies, regulations, and confidentiality requirements.
• Produces accurate, thorough work in a regulatory environment.
• Demonstrates respect for tribal sovereignty, culture, and values. Maintains the highest level of discretion with sensitive information.
• Management multiple assignments under deadlines.
• Clear, respectful, and effective communication.

Work Environment & Physical Demands

• Office-based environment with frequent interactions with Commissioners, Executive Committee, staff, and the public.
• Occasional travel, evening meetings, or special-event support may be required.
• Must comply with all Tribal policies and gaming regulatory requirements.

Salary : $17 - $22