What are the responsibilities and job description for the Senior Administrative Assistant position at Catalyst Physician Group?
Job Summary
- Senior Administrative Assistant serves as a seasoned professional that performs a variety of administrative tasks and supports the senior leaders of a business unit(s). The Administrative Assistant will help our communities thrive by formulating partnerships across the organization to deliver value-added service. The Administrative Assistant will support a culture that is unabashedly driven by purpose. This person knows and supports the Company's mission, vision and core values.
- Provide administrative support for designated executive leaders, including Physician leadership
- Act as the point of contact among leaders, employees and external partners
- Manage information flow in a timely and accurate manner.
- Create and format information for internal and external communication, spreadsheets, emails and presentations.
- Coordinate and manages the schedule, including meetings, appointments, and travel arrangements
- Maintains calendars and coordinates reoccurring meetings that require provider attendance.
- Takes meeting notes that are technical and/or confidential in nature and transcribes them into a final form, ensuring that information is documented accurately.
- Helps coordinate the on-boarding/off-boarding of Providers; collaborates with HR Operations, Credentialing and Training department to obtain or submit needed documentation.
- Tracking and monitoring of data via various systems and processes
- Schedule and set up meetings, including catering, room set-up, etc. Some late working nights (e.g. 9pm) may be required to support board meetings.
- Track and process expense reports
- Mail certified letters and other off-site business activities as needed.
- Self-directed project management
- Assist in planning and coordinating company events, conferences, and other special functions.
- Perform ad hoc duties as needed.
- Strong proficiency with MS Office Suite, including Word, Excel and PowerPoint
- Experience working in a medical setting is preferred.
- EMR experience strongly preferred.
- Knowledge of and adherence to HIPAA rules and regulations
- Ability to be resourceful and proactive in dealing with issues that may arise.
- Ability to prioritize and juggle multiple tasks.
- Strong attention to detail and accuracy
- Solid communication skills both written and verbal.
- Organized with excellent time management
- Current driver's license, registered vehicle and insurance
- Knowledge of and adherence to HIPAA rules and regulations
- Bachelor's Degree or equivalent experience
- 3-year prior administrative experience required
